Accounting Supervisor

Reports To: Controller / Director of Accounting and Finance Position

Summary

The Accounting Supervisor oversees core accounting functions, with primary responsibility for commission accounting and reconciliations, while supporting month‑end close and daily accounting operations. This hands‑on role requires an adaptable mindset, strong analytical skills, attention to detail, and the ability to lead staff, improve processes, and operate effectively in a high volume, lean environment. The position offers opportunities to assume broader responsibilities over time.

• Oversee accurate accrual, invoicing, reconciliation, collection, and application of commission revenue
• Prepare and review reconciliations of vendor statements, deductions, chargebacks, and internal commission records
• Investigate and resolve commission discrepancies, including deductions, chargebacks, and trade promotion activity
• Partner with sales and operations to resolve discrepancies and maintain accurate commission records and payments
• Communicate with vendors to resolve payment issues and discrepancies and support timely, accurate commission collections
• Supervise, train, and review the work of staff responsible for commission‑related activities

• Support full‑cycle accounting activities, including journal entries, accruals, estimates, account reconciliations, and month- and year-end close
• Ensure compliance with GAAP and internal accounting policies
• Maintain effective internal controls and complete accounting activities in accordance with established policies and deadlines
• Prepare and review bank and balance sheet account reconciliations, ensuring timely resolution of outstanding items
• Help oversee accounts receivable and accounts payable processes, including workflow, accuracy, and issue resolution
• Monitor collections and follow up on outstanding balances
• Ensure timely payment of vendor invoices and employee expenses, accurate coding, and appropriate supporting documentation
• Assist with preparing supporting schedules and information for tax, regulatory, and business filings
• Coordinate with the external CPA firm on tax filings, year‑end matters, and requested supporting documentation

• Assign work, review deliverables, coach staff, and support performance and professional development
• Document, standardize, and improve accounting processes to increase accuracy, efficiency, and scalability
• Assist with benefits administration
• Support budgeting, forecasting, and profitability analysis, as needed
• Prepare ad hoc reports and analyses and perform other accounting and administrative duties as assigned

• Bachelor’s degree in Accounting or Finance, or equivalent experience, plus at least 5 years of progressive accounting experience, preferably in food brokerage, wholesale, or distribution
• Strong knowledge of GAAP and hands‑on experience with month‑end close, journal entries, and account reconciliations
• Experience supervising, training, and reviewing the work of accounting staA
• Proficiency in Microsoft Office, particularly Excel, including pivot tables, VLOOKUP/XLOOKUP, basic formulas, and reconciliations
• Experience with accounting software such as Quick Books, Net Suite, or a comparable system

• Experience working in a small, lean business environment
• Accounting experience in the food brokerage, wholesale, distribution, or a related industry
• Experience with commission accounting, including deductions, chargebacks, and trade promotion spending
• Ability to prioritize competing demands, meet deadlines, and work independently
• Comfort managing multiple responsibilities in a hands‑on environment
• Strong analytical and problem‑solving skills
• Strong organizational and communication skills
• High attention to detail and accuracy with a practical, solutions‑oriented mindset
• Proactive, adaptable, and committed to continuous process improvement
• Collaborative, hands‑on, and willing to support the team as business needs evolve