Manager, Accounts Payable

Manager, Accounts Payable – San Mar

At San Mar, the work you do makes a difference. The Manager, Accounts Payable manages direct and/or indirect accounts payable functions and activities related to financial reporting. This role ensures proper internal controls, accuracy, and timeliness to close the accounts payable subledger by noon on the second workday of each month, along with additional year‑end tasks. The role oversees the disbursement process, including payments, 1099 reporting, and tax‑related matters, while ensuring compliance with corporate policies, vendor shipment and payment terms, and financial accounting requirements.

The position requires hands‑on experience in general accounting, specifically in accounts payable functions and controls.

• Participate in month‑end and annual closing processes, including journal entries, financial account reviews, audit support, and corporate reporting requirements.
• Review accounts payable balances and related purchasing, receiving, inventory‑in‑transit, and/or inventory reconciliations during each month‑end close, propose adjustments in accordance with US GAAP.
• Perform moderately complex accounting tasks and data analysis to resolve issues, support financial reporting, and meet audit requirements while applying a working knowledge of accrual and month‑end cut‑off principles.
• Manage the accounts payable cycle, including software, posting, accuracy, key performance metrics, dashboards, and communication with internal and external stakeholders.
• Collaborate with the Controller/Assistant Controller to review expenses and reports, ensuring an efficient, effective, and responsive operation of the accounts payable cycle.
• Oversee the interface of accounts payable data into the company’s ERP and banking systems; utilize reports and KPIs to gauge any workflow or reconciliation issues with general ledger account balances and payment issues.
• Research and resolve routine internal and external inquiries concerning vendor and payment status, communicate resolutions, and develop guidelines for proper handling and coding of invoices.
• Identify and resolve debit and credit notes per external governance regulations and vendor contractual terms.
• Work closely with upstream stakeholders (Supply Chain, Logistics, Planning, Sourcing) to resolve day‑to‑day payables activities relating to vendor management, invoice processing, and tax‑related processes.
• Support AP staff hiring, drive team training, and evaluate employees to enhance performance and competencies.
• Coordinate with Supply Chain to manage supplier relationships and payment terms.
• Oversee AP/AR reconciliation with vendors or customers, review AP aging and exceptions on direct purchases, invoicing, and payments.
• Process and review vendor invoices for payment, review requisitions for purchase orders, and other clerical accounting transactions, including verification of accounting strings, approval authority, and supporting documentation.
• Identify and implement innovative solutions for continuous improvement to enhance efficiencies; support change initiatives and manage change training with AP staff.
• Detect and prevent financial payment frauds with updated delegation of authorities and adaptive internal control processes and procedures.
• Perform other duties as assigned and comply with all policies and standards.

• Bachelor’s Degree in Finance, Accounting, Business Administration, or related field, or equivalent experience.
• Master’s Degree in business‑related programs or CPA preferred.
• 7–9 years of progressive experience in an accounts payable and/or accounting role.
• 1–3 years of experience supervising a large team of at least five reports.
• Experience implementing enterprise‑wide accounts payable or supply chain management software and understanding of how they interface with an ERP system, preferably D365 Cloud Solution or equivalent.
• Experience with Coupa, Ariba, Oracle or SAP highly valued; AP system‑driven workflow improvement and automation experience.
• Experience with software testing during regular updates.
• Excellent verbal and process documentation skills with proficiency in ERP software and supply chain…