Business Office Assistant

Description

POSITION:
Business Office Assistant

REPORTS TO:

Executive Director FLSA:
Exempt OUR MISSION:
We are united in our mission to offer seniors an elevated way of life, where comfort, connection, and joy thrive.

POSITION SUMMARY:

The Business Office Assistant is responsible for overseeing the general administration of the human resource and accounting control systems, functions, and procedures for the property.

ESSENTIAL JOB FUNCTIONS:

• Supports the mission, vision, and goals of the organization, upholding and promoting company culture and vision.
• Consistently and accurately maintains accurate records of A/R, A/P, payroll, admissions, discharges bank deposits, and census.
• Organizes, develops, and maintains business office systems in accordance with Community standards.
• Establishes and maintains an ongoing, positive working relationship with vendors.
• Supervises and trains staff performing Concierge functions.
• Performs monthly bill processing of resident’s responsible party.
• Performs routine collection efforts on accounts. Tracks resident account process and supervises collection of data to support claim.
• Makes timely bank deposits and posts to resident invoices.
• Posts medical, central, and incontinent supply charges to resident accounts.
• Reviews and approves accounts payable timely in accordance with established processes.
• Maintains and audits all financial records and accounts receivable software/records.
• Supervises timely submission of payroll from time clock.
• Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files.
• Oversee recruiting, maintaining job postings, reviewing applicants on a weekly basis.
• Managing onboarding and ensuring new hires have completed all Relias trainings prior to moving their departments.
• Assists with the admission of new residents, discussing financial arrangements with the responsible party, and confirming admissions forms are completed.
• Verifies current business files are established and maintained on residents and employees.
• Attends training courses at community and maintains up to date monthly, quarterly, annual training through designated Learning Management System (LMS).
• Attend all required all staff meetings.
• Other duties as assigned, and which relate to the success of the community and the care, comfort, and happiness of our residents.

Requirements QUALIFICATIONS

• Two (2) years’ experience in long-term care.
• Proven leadership and management skills in a healthcare setting.
• Excellent decision-making skills regarding finance and budgeting.
• Must have strong understanding of the English language sufficient to read and write.

PHYSICAL DEMANDS:

• Walk/Stand – must be able to continuously walk and stand.
• Environment Condition – must be able to perform work both inside and outside.
• Sit – sit infrequently.
• Lift - constantly 0-10 pounds, frequently 11 – 50 pounds, occasionally 51 – 100 pounds.
• Carry - constantly 0-10 pounds, frequently 11 – 50 pounds, occasionally 51 – 100 pounds.
• Push - constantly 0-10 pounds, frequently 11 – 50 pounds, occasionally 51 – 100 pounds.
• Climb – must be able to climb stairs on a frequent basis, with the opportunity to utilize the elevator as an alternate resource if available.
• Bend – must be able to bend at the waist, knees, hips, and spine on a frequent basis; may require frequently manipulating weights of 25 pounds or more.
• Squat – must be able to squat on a frequent basis to reach below the knee, may require lifting of 50 pounds or less.
• Twist or rotate – must be able to twist or rotate occasionally at the trunk, hips, knees, and neck, manipulating weights of 25 pounds or more.
• Reach– must be able to reach on a frequent basis. May occasionally reach overhead, requiring manipulation of weight of 10 pounds or less, and below waist manipulating weight of 25 pounds or more.

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