Re-Advertisement: Driver to ECA Regional Office Turkiye, G3, FTA Local

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to the Operations Manager, the driver provides reliable and safe driving services to the UN Women Regional Director/Head of Office and other UN officials and visitors ensuring the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.

Reporting to the Operations Manager, the Driver can also be required to provide driving services to the operations and programme personnel in the Office, consultants and experts and UN staff on mission.

• Provide reliable and secure driving services:
  Drive office vehicles for the transport of UN Women Regional Director/ Head of Office, other officials, visitors, UN Women programme and operations personnel, and facilitate VIP missions.
• Deliver and collect mail, documents and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices.
• Meet official personnel and visitors at the airport including visa and customs formalities arrangements when required.
• Always verify that all passengers wear seatbelts in the vehicle.
• Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
• Adhere to relevant job specific guidelines and policies of UN Women such as but not limited to the vehicle management policy.
• Oversee and ensure that all vehicles comply with the Security and Safety standard established at the duty station through Security Risk Management process.
• Proper use of vehicle:
  Ensure cost‑saving by driving responsibly.
• Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs and oversee that other drives do the same.
• Prepare and maintain data of the vehicle maintenance plans and reports.
• Day-to-day maintenance of the assigned vehicle:
  Ensure that all official vehicles are kept clean, washed and are always in good working condition.
• Make minor repairs and plan for major repairs.
• Change oil, check tire tread depth and pressure, lights, indicators, wipers, horn, clutch and brakes and ensure that any errors of warning indicators on dashboard are inspected and addressed in a timely manner.
• Arrange and complete winterization of office vehicles when this is required by local traffic regulations or when travel to areas that might be affected by snow is planned.
• Maintain and ensure availability of all required documents/supplies:
  Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
• Provide general administrative and logistical support as needed:
  Assist office staff in filing, photocopying and maintaining required records.
• Assist in the mailing and distribution of publications and payments of bills, as required.
• Organization of shipments, customs clearance arrangements, preparation of documents for UN Women shipments (received/sent), preparation of all necessary documentation, implementation of follow-up actions.
• Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.
• Maintenance of the filing system ensuring safekeeping of confidential materials.
• Support the Administrative Assistant with tasks related to office premises management, including coordination of maintenance, repairs, and service arrangements.
• Provide Security focal point support:
  Assist the RO Security focal point in arranging preparing meeting logistics,…