Office Admin & Purchasing Specialist​/X

Position: Office Admin & Purchasing Specialist (M/F/D/X
Location: Via Milano

We are looking for someone who is organized, detail‑oriented, and great with people. If you love challenges and think you’re a good fit, let’s get in touch!
Purpose of the Role
The role is responsible for Office Administration and Purchasing activities in Italy, reporting directly to the Head of HR & GA.

Key Responsibilities / Expected Accountabilities

Purchasing:
Management of company suppliers, including onboarding, monitoring, and coordination.
Office Administration:
Oversee day‑to‑day office operations and ensure a smooth functioning of facilities.
Internal Events Organization:
Plan and coordinate company internal events and initiatives.
Internal Systems Management:
Maintain, update, and ensure accuracy of internal company systems and records.
Executive Support:
Provide support to top management regarding calendar coordination and business travel arrangements.
Company Car Fleet Management:
Oversee and manage the company car fleet, ensuring compliance and efficiency.
Management of official company communications:
Ensure timely handling, distribution, and proper archiving.

Experience, Education & Expertise

Bachelor’s degree or equivalent professional experience.
Previous experience in a multinational, structured company – experience with a Chinese headquarters is considered a plus.
Italian mother tongue;
English level

C. Knowledge of spoken or written Chinese is a plus.
Strong proficiency in Microsoft Office.
Driving license and willingness to travel are considered an advantage.

Seniority level:
Associate

Employment type:

Full‑time
Job function:
Administrative
Industries:
Motor Vehicle Manufacturing
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