Executive Assistant; Lyon, France

Position: Executive Assistant (Lyon, France)
Location: Turbigo

Location:

Lyon, France
ARCHIMED is a leading investment firm focused exclusively on healthcare industries across Europe, North America and Asia. It partners with healthcare businesses in biopharma products, consumer health, healthcare IT, in‑vitro diagnostics, life science tools & biologic services, Med Tech, and pharma services.
Your Role:
Assisting key company executives with managing their calendar, scheduling meetings, organising travel and other general administrative tasks. Acting as a linchpin between the ARCHIMED HQ France, Tokyo, New York & Singapore teams by coordinating global activities.

Key Responsibilities:

Provide administrative support to the investment team, especially Investment Partners.
Manage complex schedules for Partners.
Coordinate travel for Partners.
Help prepare agendas for Board meetings.
Organise regular catch‑ups with Partners to discuss upcoming trips and prioritise bookings.
Anticipate Executive needs and ensure seamless support.
Prioritise meetings and calls for Partners.
Ensure compliance with policies and coordinate with the rest of the Back Office team.
Coordinate with other assistants to organise internal meetings.
Provide a hospitable experience by greeting and welcoming guests and employees.
Write and format various documents.
Maintain a high level of professionalism, discretion and confidentiality at all times.

Requirements:

Fluent in French and English.
Demonstrated experience providing high‑level administrative support to senior executives and C‑level leaders.
Exceptional attention to detail.
Outstanding organisational skills with ability to establish order and manage processes effectively.
Strong written and verbal communication abilities.
Proactive in taking initiative and actively seeking information necessary to complete tasks.
Reliable and able to handle confidential information with discretion.
Robust multi‑tasking and prioritisation capabilities.
Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
International experience is advantageous.

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