Staff Assistant; Headquarters

Position: Staff Assistant (Headquarters Support)
Location: Casalnuovo di Napoli

LOCATION:

ACO/Headquarters Allied Joint Force Command Naples, Naples, Lago Patria (ITA)  DIRECTORATE:  Finance Directorate (J8)

TITLE:

Staff Assistant (Headquarters Support)   GRADE:  B4/G10  POST NUMBER:  OGS BXBX 0090  SECURITY CLEARANCE:  NATO SECRET
1. POST CONTEXT  Headquarters Allied Joint Force Command Naples provides a resilient, static Joint headquarters to plan, prepare and conduct operations across all domains from Baseline Activities and Current Operations (BACO), including deterrence, through Crisis, up to the Maximum Level of Effort (MLE), in order to support NATO’s three core tasks, at the Joint Operational level, as directed by SACEUR. Supported by the Single Service Commands, Allied Joint Force Command Naples integrates allocated forces, including NATO Force Structure entities, and synchronises activity to achieve operational objectives.

It maintains comprehensive, regional focused, situational awareness, leads contingency planning and directs exercises. It also provides out-of-theatre support to enduring NATO operations and could contribute specific Joint competencies to other NATO Command Structure or NATO Force Structure entities. It is capable of commanding a Joint Task Force operating within or beyond SACEUR’s Area of Responsibility, with theatre enablement provided by a dedicated Joint Logistic Support Group Headquarters.

It has the capability to deploy tailored elements to enable reconnaissance, liaison, and coordination, and support the Joint Commander. Synchronizes and integrates Joint and Combined armed forces within the Joint Operational Area (JOA) in support of a Joint Task Force.
The Finance Directorate is responsible for all financial management operations, the safeguard and the correct application of all appropriated and non-appropriated funds approved for use by JFCNP.
The Budget Branch is responsible for all budgeting activities in support of the JFCNP HQ, the JLSGNP HQ, Exercises and Operations and Missions under JFCNP AOR. It collects and analyses operational and organizational requirements for both static and deployable elements and prepares respective budgets.
The incumbent assists in the preparation of HQ annual budget estimates, Budget Execution Reports (BERs) development, analysis' and statistics. He/She assists in the coordination and provision of the Consolidated Resource Proposal and Medium Term Financial Plan.
2. DUTIES  The incumbent's duties are:
Supports the HQ & AOM Budget Officers in the execution of budget activities and during the screening/approval process of the budget estimates and trimester reporting at local headquarters provides data support to all Budget Officers and the Branch Head.
Assists with budget analysis, statistics and budget execution data related to the HQ and operational budgets including complying agency and supplier execution data based on identified methodologies.
Supports the Budget Officers in HQ & AOM control functions during the management of the allocations of the military budgets, using cost-shared formulas where existing.
Compiles financial data analyses resulting from requirements submitted in preparation of the Medium Term Resource Plan (MTRP) and the Allied Operations Requirements Resource Plans (ARRP).
Supports the process that leads to the proper use of allocated international funds in accordance with the guidance and rules and regulations from NATO financial bodies.
Assists with the execution of budgets received from NATO and non-NATO entities, including budget delegations.
Acts as Alternate Fund Manager for J8 when needed, and executes purchase requisitions for these related budgets.
Executes receipts of goods and services as directed.
Prepares maintenance of accounts and statistics as required by the Branch Head.
Supports deployed elements in the development of budget statistical analyses and the preparation of reports to higher headquarters.
Undertakes work as part of a project team or working group as directed or assigned.
Decision Authority - Internal Co-ordination authority.
3. SPECIAL REQUIREMENTS AND ADDITIONAL DUTIES  The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.
The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 30 days.
The work is normally performed in a Normal NATO office working environment. Normal Working Conditions apply. The risk of injury is categorised as No Risk.
4. QUALIFICATIONS  ESSENTIAL  Education/Training  Higher Secondary education and intermediate vocational training in finance, accounting, business administration, economics, public administration or related discipline which might lead to a formal qualification with 2 years experience,
or
Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional…