Vehicle Licensing Specialist

Vehicle Licensing Specialist

Job Title: Vehicle Licensing Specialist

Industry: Automotive / Fleet Management

Location (city, state): Itasca, IL

Assignment Type: Direct Hire

Pay: $50,000–$55,000 annually

Work Schedule: Monday–Friday, 9:00 AM–6:00 PM

Benefits: This position is eligible for company benefits, including medical, dental, vision, and 401(k), subject to the employer’s benefit offerings.

About The Company:

Our client is an established organization specializing in fleet management and vehicle-related services. The company supports vehicle registration, titling, and licensing processes while maintaining accurate records and ensuring compliance with applicable state requirements.

This is an opportunity to join a collaborative team where attention to detail, organization, and efficient administrative support are essential to daily operations.

Job Description:

We are seeking a detail-oriented Vehicle Licensing Specialist to support daily vehicle registration, title processing, and licensing operations. This individual will assist with data entry, document management, state change processing, and communication with internal teams and external clients.

The ideal candidate is organized, comfortable working with detailed documentation, and able to manage recurring administrative tasks while maintaining accuracy and following established procedures. This role is well suited for someone who enjoys administrative support, data entry, and working in a team-oriented environment.

Key Responsibilities:

• Assist with processing state changes by entering data and routing documentation according to department procedures.
• Perform data entry to maintain accurate vehicle registration and title records within fleet management and titling systems.
• Receive, review, and scan incoming vehicle titles before forwarding them to the appropriate Team Lead.
• Sort and distribute daily departmental mail and reports to the appropriate team members.
• Assist with preparing and distributing checks for services and client reimbursements, ensuring all required supporting documentation is included.
• Respond to routine inquiries from internal staff and external clients regarding vehicle registrations, titles, violations, state changes, initial registrations, and taxes.
• Follow up on state changes currently being processed in accordance with the Vehicle Licensing Services (VLS) department calendar.
• Support the preparation and distribution of monthly registration letters and recurring departmental reports.

Qualifications:

• DMV experience is highly preferred, particularly experience with vehicle registrations, titles, licensing, or related administrative processes.
• Previous experience in an administrative, data entry, document processing, or customer service role preferred.
• Strong attention to detail and the ability to accurately enter and maintain information across multiple systems.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational skills and the ability to manage routine tasks, documentation, and deadlines.
• Effective written and verbal communication skills.

Additional Details:

• Experience in vehicle registration, title processing, fleet management, or licensing administration is a plus.
• Familiarity with automotive documentation, state licensing procedures, or registration systems is beneficial.
• Experience processing checks, handling reimbursements, scanning documents, and maintaining electronic records is preferred.
• This is an administrative support role requiring consistent accuracy, organization, and adherence to established processes.
• The ideal candidate is dependable, proactive, and comfortable managing repetitive tasks in a structured department.

Perks:

• Direct-hire opportunity with a competitive…