Accounts Payable Specialist​/Coupa Admin

Overview

Accounts Payable Specialist/Coupa Admin is a key member of the corporate finance team, responsible for assisting with accounts payable payment processing and Coupa administration.

The ideal candidate will bring 5+ years of AP experience, possess hands-on expertise with Coupa, and have JD Edwards (JDE) experience preferred. Strong process improvement skills, detail orientation and vendor relationship management are essential for success in this role.

Department:
Finance, Corporate

Location:

Itasca, IL - Hybrid 3 days in office, 2 days remote after a training period
Type:
Full-Time

• Invoice & Payment Processing:
  Invoice review, coding, and approval workflows.
• Ensure timely and accurate processing of payments via checks, ACH, and wire transfers.
• Maintain payment schedules and optimize cash flow management.
• System Expertise:
  Utilize Coupa for invoice and payment processing; ensure system efficiency and accuracy.
• Work with the indirect procurement team to oversee the proper operation of Coupa.
• Leverage JD Edwards (JDE) for financial data and reporting (preferred).
• Vendor Management:
  Build and maintain strong relationships with vendors.
• Resolve payment issues and negotiate favorable terms when needed.
• Conduct regular vendor reconciliations to ensure account accuracy.
• Compliance & Documentation:
  Ensure adherence to internal controls, company policies, and regulatory requirements.
• Maintain organized records of all AP transactions and documentation.
• Process Improvement:
  Identify and implement improvements to streamline AP operations.
• Collaborate with cross-functional teams to enhance automation and efficiency.

• Minimum of 5 years of experience in Accounts Payable or a related finance function.
• Hands-on experience with Coupa is required.
• Experience with JD Edwards (JDE) is preferred.
• Strong understanding of AP processes, vendor management, and payment systems.
• Proficiency in Microsoft Excel and other accounting software.
• Excellent organizational, communication, and problem-solving skills.

• Excellent organizational skills and attention to detail.
• Effective time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving abilities, especially in resolving invoice and payment issues.
• Excellent interpersonal and vendor relationship management skills.
• Ability to prioritize tasks and delegate responsibilities appropriately.
• Ability to function well in a fast-paced and occasionally high-pressure environment.
• Proficient in Microsoft Office Suite, especially Excel.
• Hands-on experience with Coupa for invoice and payment processing.
• Familiarity with JD Edwards (JDE) or ability to quickly learn and leverage ERP systems for payment tracking.
• Knowledge of IRS 1099 reporting requirements and experience managing 1099 processing.

None

• Ability to lift up to 10 lbs.
• Work environment is normally in an office setting. Must be able to make frequent rounds in a warehouse environment.
• Ability to view a computer screen and type for extended hours.
• Ability to sit and stand for extended periods of time.
• Other physical requirements include moderate standing and occasional squatting, bending, and twisting.
• Ability to work around a variety of different smells and aromas.

All Prinova employees are required to ensure compliance standards with food safety, food defense and food quality. (FDA, ILDPH, FSMA and BRC). It is the responsibility of each employee to comply with occupational safety and health standards issued under OSHA and to follow all rules, regulations, and procedures established by the Company to ensure that their actions do not impact the health and safety of themselves or others.

Competitive Pay – $26.00- $30.00 annually

Experience, education, geographic location and shift all taken into consideration.

• Medical, Dental, Vision
• Employer paid STD and LTD
• HSA and FSA
• Paid Maternity and Paternity Leave
• PTO
• Employer paid Basic Life Insurance
• 401(k) & Roth with employer match
• Eight Paid Holidays + 2 Floating Holidays
• Voluntary - Critical Illness, Hospital Indemnity, Accident
• Personal growth including training and development opportunities

Disclaimer:
Prinova is committed to providing equal opportunities without regard to race, color, religion, sex, pregnancy, creed, national origin, age, physical or mental disability, marital status, ancestry, veteran or military status, sexual orientation, gender identity and/or expression, genetic information, or any other characteristic or group status protected under applicable law.