Chair’s Assistant, Information Science

Chair's Assistant, BCIS

About the Department of Information Science

The Department of Information Science, within The Ann S. Bowers College of Computing and Information Science, examines the interactions between people and technology, how technology is shaping individual lives and social groups, and how the ways that people use new technology can shape new developments. Information Science currently has around 700 students enrolled among the three colleges for our undergraduate program and approximately 200 students in the graduate programs, split between the professional master's (MPS) and PhD programs.

The Opportunity

Are you a highly organized professional who enjoys supporting leaders, coordinating complex projects, and helping talented teams succeed? The Department of Business Computing and Information Science (BCIS) is seeking a collaborative and proactive Chair's Assistant to serve as a trusted partner to the Department Chair and a key contributor to the department's administrative operations.

In this highly visible role, you will work closely with faculty, staff, university leaders, and prospective faculty candidates to support departmental excellence. From executive-level communications and faculty recruitment to academic promotion processes and team leadership, you will play a vital role in advancing the department's mission and fostering an exceptional experience for faculty, students, and colleagues.

If you are energized by variety, enjoy managing multiple priorities, and excel at building strong working relationships, we encourage you to apply with your resume and cover letter.

What You'll Do

Executive Administrative Support & Department Coordination:

• Coordinate and manage communications and correspondence on behalf of departmental leadership.
• Draft and edit complex and confidential correspondence, including faculty offers, promotion letters, award nominations, and other sensitive communications.
• Organize faculty meetings, retreats, committee activities, and special departmental events.
• Prepare reports, presentations, meeting materials, and documentation requiring initiative, judgment, and attention to detail.
• Coordinate complex faculty candidate visits across Cornell's Ithaca and Cornell Tech campuses.
• Manage travel arrangements and reimbursements for the Chair.

Academic Recruitment:

• Managing faculty search processes from posting through completion.
• Serving as a key resource to faculty search committees.
• Coordinating candidate visits, travel, and interview logistics.
• Managing records and workflows within Academic Jobs Online (AJO).
• Partnering with HR and faculty committees to ensure a seamless and welcoming candidate experience.
• Supporting relocation activities for newly hired faculty members.

Academic Promotions, Tenure & Faculty Leave Administration:

• Coordinate faculty reappointment, tenure, and promotion review processes.
• Compile and organize complex dossier materials and supporting documentation.
• Schedule and support promotion and tenure meetings.
• Manage sabbatical and faculty leave requests and maintain related records.
• Ensure accurate recordkeeping and compliance with university procedures.

Team Leadership & Staff Development:

• Providing coaching, training, and professional development opportunities.
• Managing performance, workload allocation, scheduling, and payroll approvals.
• Establishing best practices and standard operating procedures.
• Coordinating the hiring and oversight of student administrative employees.

Strategic Administrative Support:

• Assist with department-wide administrative operations and special projects.
• Serve as a resource for faculty and staff in the Director's absence.
• Contribute to initiatives that strengthen departmental effectiveness and service excellence.

The Bowers College of Computing and Information Science is at the forefront of innovation, discovery, and education. As Chair's Assistant, you will contribute to the recruitment and support of world-class faculty while helping shape the department's future success. Apply today with your resume and cover letter and help support the people, processes, and partnerships that drive academic excellence at BCIS.

What We Need

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• Associate's Degree and 4 years to 6 years of relevant work experience, or combined equivalent of education and experience.
• Ability to cultivate and develop inclusive working…