Administrative And Financial Operations Coordinator

Administrative and Financial Operations Coordinator

The Administrative and Financial Operations Coordinator provides financial and administrative support for departments within the Division of Academic Affairs, including units within the Office of the Provost and the academic schools. The position supports budget administration, financial transactions, revenue management, reporting, and operational activities while serving as a resource to faculty, staff, students, and external partners on financial and administrative matters.

Responsibilities include but are not limited to:

Financial Administration

• Administer financial activities for assigned departments within Academic Affairs, including monitoring, verifying, reconciling, and tracking expenditures; processing financial transactions; preparing journal entries; paying invoices; managing purchasing activities; and processing credit card payments through the College's financial systems. Assist with the development, maintenance, and monitoring of departmental, restricted, endowed, grant, and capital budgets, and provide financial reports and supporting data as needed.
• Coordinate financial administration for programs, events, awards, and other departmental activities. Reconcile budgets and expenditures, process related financial transactions, and collaborate with campus partners to ensure accurate and timely financial management.

Budget & Revenue Support

• Support the College budget planning process by preparing and entering budget information for departments within Academic Affairs and assisting with budget-related reporting and analysis. Collaborate with the Budget Officer and departmental leadership to maintain accurate financial records and budget information.
• Coordinate revenue management activities for revenue-generating programs within Academic Affairs in accordance with institutional policies and procedures. Monitor and reconcile student payments, scholarships, discounts, and related revenue activity in collaboration with Academic Affairs leadership and Business and Finance partners, and provide related reports and financial information as requested.

Administrative Operations

• Provide administrative support to assigned departments, including preparing confidential correspondence, reports, contracts, agreements, and honoraria documentation; administering application and review processes for awards, grants, and special projects; maintaining confidential records; and supporting departmental operations during peak workload periods and special events.

Collaboration & Customer Support

• Serve as a resource for faculty, staff, students, and external vendors by responding to financial and administrative questions and providing guidance on processes and procedures. Collaborate with the Provost's Financial Team, the Division of Business and Finance, and other campus partners to support effective financial and operational services throughout Academic Affairs.

Required Qualifications:

• Associate's degree and a minimum of two years of office experience, or an equivalent combination of education and experience.
• In-depth knowledge of word processing, spreadsheet, database, and related office software applications.
• Strong organizational, interpersonal, verbal, and written communication skills.
• Excellent attention to detail and the ability to prioritize projects, manage multiple tasks, and meet deadlines.
• Ability to work effectively and interact respectfully within a diverse and inclusive environment.

Preferred Qualifications:

• Experience maintaining and monitoring departmental budgets and expenditures.

Work Environment:

Work is primarily performed in an office setting and requires regular use of a computer and other standard office equipment. The position requires…