Human Resources Office Coordinator Job Jackson area,Michigan USA,HR/Recruitment

Position Summary

The Human Resources Office Coordinator performs professional and administrative work supporting the County’s human resources operations. Coordinates personnel records administration, employee status changes, onboarding and separation activities, unemployment claims, employment verifications, workforce reporting, and other employee lifecycle processes.

Position Description KEY RESPONSIBILITIES

Under the supervision of the Director of Human Resources and Labor Relations, performs professional and administrative work supporting the County’s human resources operations. Coordinates personnel records administration, employee status changes, onboarding and separation activities, unemployment claims, employment verifications, workforce reporting, and other employee lifecycle processes.

Maintains accurate and confidential employee information and ensures personnel records and employment transactions are completed in accordance with applicable federal and state requirements, collective bargaining agreements, County policies, and established departmental procedures. Collects, tracks, analyzes, and reports employee and employment-related data to support departmental operations, workforce planning, compensation review, compliance, and continuous process improvement.

Essential Functions

Coordinates the administrative processing of employee lifecycle transactions, including appointments, promotions, transfers, wage changes, leaves of absence, benefit-status changes, disciplinary actions, and separations from employment. Reviews documentation for completeness, accuracy, required approvals, and timely processing.

Maintains official personnel records and related human resources documentation in accordance with applicable legal requirements, County policies, collective bargaining agreements, record-retention schedules, and confidentiality standards.

Organizes, files, retrieves, audits, and maintains electronic and physical personnel records. Ensures employment documents are accurately indexed and placed in the appropriate personnel, medical, benefit, payroll, or confidential record.

Monitors personnel files and employment records for missing, incomplete, inconsistent, or outdated information. Coordinates necessary corrections and follows up with employees, supervisors, and departments to obtain required documentation.

Supports the Human Resources Recruitment Coordinator with recruitment and pre-employment activities, including job-posting administration, applicant communications, interview scheduling, reference checks, background investigations, pre-employment screenings, and preparation of conditional employment materials.

Coordinates administrative components of the County’s onboarding process. Communicates reporting instructions and employment requirements to new employees and works with hiring departments, Information Technology, Facilities, Payroll, and Benefits staff to support a timely and consistent onboarding experience.

Prepares and maintains new-employee orientation materials, personnel forms, acknowledgments, required notices, and related employment documentation. May assist with or conduct portions of new-employee orientation.

Coordinates employee separation activities, including preparation of separation documentation, communication of offboarding requirements, coordination of County property and systems-access notifications, and distribution of applicable benefit and employment information.

Conducts and documents employee exit interviews. Compiles and analyzes separation information, identifies recurring workplace trends, and prepares summary reports for review by Human Resources leadership.

Administers the County’s unemployment claims process. Reviews separation records, gathers…