Senior Accounts Payable Specialist

Vaco has partnered with a client in downtown Indianapolis to hire a Sr. Accounts Payable Specialist.
Job type: full time
Pay: $28-$31/hr. (based on experience, education, and skill level)
Expected hours: 40 hours per week
Physical setting: office
Schedule: Monday to Friday
Experience: 3+ years of Accounts Payable experience (development or job-cost experience preferred)

Work location: Fully inoffice (downtown)

Therole supports development-focused accounting operations by managing accounts payable and cash activity for multiple project entities. You will work closely with internal teams and external vendors to ensure accurate, timely processing of invoices and payments in a fast-paced, collaborative environment.

This position is part of a three-person accounting team and is critical to maintaining smooth vendor relationships and keeping development projects financially on track.

• Monitor and manage the Accounts Payable inbox
• Process and review vendor invoices, check requests, and refunds for accuracy
• Research and resolve invoice discrepancies prior to payment
• Schedule and process check runs; prepare, review, and distribute checks
• Initiate wire and ACH payments to vendors and lenders as needed
• Maintain accurate cash balances by entity and reconcile activity using internal tracking tools
• Coordinate funding requests for projects in partnership with accounting leadership
• Process and track corporate credit card transactions and obtain missing documentation
• Assist with 1099 processing and documentation
• Respond to phone, email, and in-person inquiries related to accounts payable
• Review vendor statements and resolve discrepancies or credit balances
• Ensure critical bills (credit cards, payroll, fees) are paid on time
• Provide backup support to the accounting team, including making bank deposits when needed
• Organize and maintain invoice files and reporting documentation
• Assist with daily and weekly accounting reports
• Support special projects and additional duties as assigned

• 3+ years of Accounts Payable experience (development or job-cost experience preferred)
• Associate degree in Accounting or Finance preferred (not required)
• Strong proficiency with Microsoft Office, especially Excel
• Experience with accounting software required
• Highly organized with strong attention to detail
• Strong communication and vendor interaction skills
• Ability to multitask, prioritize, and adapt to changing daily needs
• Analytical mindset with experience researching and resolving invoice issues

• Collaborative, team-oriented environment
• Emphasis on accountability, integrity, and professionalism
• Recognition for performance and contributions
• Opportunities for learning and professional development
• Seasonal schedule perks during summer months

• Medical, dental, and vision insurance
• Employee Assistance Program
• Virtual healthcare access
• 401(k) with employer match
• Employer-paid life insurance
• Paid time off, holidays, and special observance days
• Paid parental leave
• Rental discounts and industry memberships