A​/R Billing Specialist

2 days ago Be among the first 25 applicants

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $65,000.00/yr

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A/R Billing Specialist – Jacksonville, Florida

Summary / Objective
The AR/Billing Specialist is responsible for managing all aspects of client billing and accounts receivable. This role ensures accurate and timely invoicing, compliance with client guidelines, and effective collections. The specialist works closely with attorneys, clients, and the accounting team to resolve billing issues and maintain positive client relationships.

Key Responsibilities

• Prepare, review, and finalize client invoices in Aderant Expert, following attorney instructions and client billing guidelines.
• Submit invoices via electronic billing platforms integrated with Aderant (e.g., Bill Blast, Collaborati, Legal Tracker) and resolve any submission or rejection issues.
• Maintain accurate billing records and update client information in Aderant.
• Collabore with attorneys and paralegals to gather billing details and ensure compliance with client contracts.
• Respond to attorney and client inquiries regarding billing, rates, and invoice corrections.
• Monitor accounts receivable aging in Aderant, follow up on outstanding balances, and assist with collections activities.
• Prepare and distribute monthly statements of account and support payment processing.
• Assist with special projects, audits, and reporting as requested by management.
• Ensure confidentiality and security of all financial and client information.
• Stay current with legal billing best practices, Aderant software updates, and regulatory requirements.
• Utilize Aderant's Paperless Billing, Prebill, and Narrative Editor features for efficient billing workflows.
• Troubleshoot and resolve billing discrepancies, including split billing, and matter setup within Aderant.
• Participate in Aderant training sessions and webinars to maintain proficiency and stay updated on new features.

Qualifications

• Associate's or bachelor's degree in accounting, finance, business administration, or related field preferred.
• 2-4 years of billing/accounts receivable experience in a law firm or professional services environment, with direct experience using Aderant Expert.
• Proficiency with Aderant Expert and related legal billing software.
• Strong attention to detail, organizational, and analytical skills.
• Excellent written and verbal communication skills.
• Ability to multi‑task, prioritize, and meet deadlines in a fast‑paced environment.
• Experience with electronic billing platforms and e‑billing vendor systems is highly desirable.

Desired Skills

• Customer service orientation and ability to interact professionally with attorneys, clients, and staff.
• Problem‑solving and critical thinking abilities.
• Ability to work independently and as part of a team.
• Commitment to confidentiality and ethical standards.
• Willingness to participate in ongoing Aderant training and user community discussions.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Accounting/Auditing

Industries

Administrative and Support Services

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