Accounts Payable Coordinator

Overview

Under direct supervision of the Accounts Payable Supervisor, this position works in a team setting with general responsibility in the timely and accurate processing of AP invoices and related processes within the Accounts Payable function.

• Process a high volume of vendor invoices for operations, inventory and non-inventory items, with match to purchase orders (2-way and 3-way matching).
• Process direct disbursements (non-purchase order requests) timely into the payables system.
• Issue checks or prepare wires on a weekly basis, providing disbursement details to cash management staff and payees as required.
• Serve as a secondary resource for frontline questions, escalating unusual situations to management as needed.
• Pull vouchered invoices to match Selected Payment reports generated by Treasury.
• Assist with review of held vendor payments.
• Assign expenses to projects and departments accurately.
• Review general ledger account numbers on procurements, purchase orders, and direct disbursement requests; resolve discrepancies before input, seeking supervisor assistance if necessary.
• Assist with monthly reconciliation of vouchers payable.
• Reconcile vendor statements and resolve outstanding or missing invoices promptly.
• Run open purchase order reports to identify and research open items or unpaid invoices.
• Create and maintain Excel spreadsheets as needed.
• Assist with payable records filing and purging; support other departments as required, including training of temporary or new staff.
• Perform other duties as assigned.

• Associate's Degree and a minimum of three (3) years of relevant experience.
• A combination of equivalent work experience and training may be substituted for a degree.
• General accounting experience including accounts payable, project accounting, and journal entry preparation.

• Experience in the transit industry.

• Proficient in Microsoft Office Suite; advanced Excel and Word skills (lookups, pivot tables).
• Experience with Oracle or a comparable ERP system.
• Accurate and efficient data entry with strong keyboard skills.
• Customer-centric mindset with the ability to adapt to change and manage time and organizational tasks effectively.
• Strong analytical thinking and meticulous attention to detail.
• Clear and professional written and verbal communication; able to build rapport and work with diverse teams.
• Active listening, patience, and empathy in understanding others; constructive approach to conflict resolution.
• Sound decision-making that complies with policies and procedures.
• Ability to balance multiple tasks with attention to detail and adaptability to changing schedules.

The Accounts Payable Coordinator works mainly in an open office environment. Physical demands may include sitting or standing for prolonged periods and performing repetitive motion.

Location:

Jacksonville, FL

Employment type:

Full-time