Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing accounts payable functions for construction projects in a fully on-site, contract role. This position ensures timely and accurate processing of invoices, subcontractor payments, and compliance documentation while supporting accounting and project teams in a fast-paced construction environment.

Key Responsibilities

• Process high-volume accounts payable for construction-related vendors, suppliers, and subcontractors.
• Match invoices to purchase orders, contracts, and job cost codes to ensure accurate allocation.
• Review and process subcontractor pay applications, lien releases, and required compliance documentation prior to payment.
• Verify and maintain insurance certificates, contractor licenses, and construction compliance documents.
• Perform vendor statement reconciliations and resolve invoice discrepancies in a timely manner.
• Prepare and process weekly and monthly check runs and electronic payments.
• Maintain organized, audit-ready accounts payable files and documentation.
• Communicate with vendors, subcontractors, and internal project teams to resolve payment and documentation issues.
• Support month-end close activities related to accounts payable.
• Ensure adherence to company policies, internal controls, and construction industry regulations.

Qualifications

• High school diploma or equivalent required;
  Associate's degree in Accounting or related field preferred.
• 2+ years of accounts payable experience, preferably in construction or job-cost accounting.
• Experience with construction accounting systems (e.g., Quick Books, Sage, Viewpoint, or similar).
• Strong understanding of subcontractor payments, lien waivers, and job costing.
• Proficiency in Microsoft Office, especially Excel.
• Excellent attention to detail, organization, and time management skills.
• Ability to succeed in a contract, deadline-driven, on-site environment.
• Strong communication and professionalism.

Preferred Skills

• Experience working on multiple construction projects simultaneously.
• Familiarity with Notice to Owner, lien releases, and insurance tracking.
• Experience supporting audits or financial reviews.

Contract Details

• Contract position with defined duration (length to be determined).
• Fully on-site role at the construction office or project location.
• Schedule and contract terms determined by company needs.

Work Environment

• Fast-paced construction accounting environment requiring close collaboration with project and accounting teams.