SE Sr Accounts Payable Specialist

The Senior Accounts Payable Specialist will oversee and manage the processing of transactions and payments, ensuring accuracy and timeliness. This role involves maintaining vendor relationships, analyzing financial data, and contributing to the continuous improvement of the accounts payable process. Successful candidate will be required to complete an administrative background screen as part of the onboarding process.

• Approves new vendors and reviews once set up in ERP to ensure accurate input
• Responds to vendor inquiries and manages statements to ensure all vendor invoices are captured in the BM system on a timely basis
• Reviews and verifies invoices for final approval for accuracy, appropriate documentation and prior to G/L posting and payment
• Communicates with Controller to assist with taking discounts, as available
• Prepares, processes, and submits check files, wire transfers, ACH payments, and positive pay
• Processes and pays monthly sales and use taxes according to state tax laws
• Assists with month‑end closing procedures and supports internal and external audits
• Prepares annual 1099‑NEC forms for recipients at year‑end in compliance with IRS rules and regulation
• Sends monthly Crane/Barge email to division for expensing costs against jobs at month end
• Ensures all vehicle/equipment titles, invoices for other asset purchases are kept in SharePoint for access as needed
• Implements process improvements to enhance efficiency and accuracy of the accounts payable system
• Performs other duties as assigned and necessary

• Acute attention to detail and accuracy
• Highly resourceful and analytical nature
• Excellent communication and leadership skills
• Ability to communicate effectively both internally and externally; must be able to interface with all levels of management, vendors, and customer base
• Strong understanding of full‑cycle accounts payable
• Ability to maintain confidentiality with highly sensitive information
• Excellent time management and organizational skills
• Proficient with MS Word, MS Excel, MS Outlook and a variety of accounting software platforms (Timberline or Viewpoint, Concur)
• Ability to travel on a limited basis, as needed

• 4‑6 years of construction or manufacturing experience required; other relevant experience will be considered
• Experience with general ledger and account reconciliations
• Prior use of Viewpoint Construction Software a plus
• Prior experience in a senior role is preferred
• Demonstrated accounts payable experience in accordance with US GAAP, federal and state regulations

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