Accounting Assistant

Schedule: Full-time, Monday-Friday, 9:00 AM-5:00 PM Eastern Time

Compensation: $10-$12 USD per hour

The Accounting & Tax Compliance Assistant will support the company's accounting operations, payment reconciliations, and tax compliance processes across its vacation rental portfolio. This role involves maintaining accurate financial records, tracking tax requirements and deadlines, identifying discrepancies, and coordinating with internal teams and external service providers.

The ideal candidate is detail-oriented, proactive, organized, and comfortable working with financial data and spreadsheets. Excellent English communication skills and the ability to learn quickly are essential.

• Maintain tax compliance trackers for properties across different states and jurisdictions.
• Track tax filing deadlines, payment due dates, registration requirements, and supporting documentation.
• Assist with tax calculations and prepare reports for review by accounting leadership or external tax professionals.
• Identify missing information, discrepancies, and potential compliance risks.
• Reconcile monthly owner payments against accounting records, property statements, and payment reports.
• Investigate discrepancies involving charges, adjustments, refunds, and missing transactions.
• Assist with accounts payable, accounts receivable, invoice reviews, and month-end closing activities.
• Maintain accurate financial records and prepare reconciliation summaries and reports.

• Maintain accurate property, owner, payment, and tax-related records.
• Update spreadsheets and tracking systems and monitor outstanding items.
• Coordinate with Operations, Property Management, and external accountants to obtain information and resolve discrepancies.
• Communicate issues proactively and follow up to ensure timely resolution.

• At least one year of experience in accounting, bookkeeping, financial administration, or a related field.
• Degree or technical qualification in Accounting, Finance, or a related field preferred; equivalent experience considered.
• Strong Excel or Google Sheets skills.
• Excellent written and verbal English communication skills.
• Basic understanding of accounting principles and financial records.
• Strong attention to detail, organizational skills, and ability to manage deadlines.
• Proactive problem-solving skills and the ability to handle confidential financial information.

• Experience supporting U.S.
  
  -based businesses or accounting teams.
• Familiarity with U.S. tax documentation, sales tax, lodging tax, or occupancy tax.
• Experience in property management, hospitality, vacation rentals, or real estate.
• Familiarity with accounting software and property management systems.