Accounts Payable Specialist

• 4+ years of Accounts Payable or accounting experience
• Experience with Microsoft Dynamics 365
• Experience with high-volume invoice processing
• Experience with accounting/ERP systems
• Proficiency with Excel (e.g. VLOOKUPs, Pivot Tables, data organization, etc.)
• Ability to manage your workload independently with minimal oversight
• Ability to quickly learn new systems and adapt during an ERP migration
• Deep understanding of GL accounts, departments, and expense classification (e.g. COGS, SG&A, etc.)
• Strong communication skills in both spoken and written English

The ideal candidate can independently manage high-volume AP with exceptional accuracy, stay organized across invoice approvals and deadlines, and proactively improve the team's workflow without needing close supervision.

• Startup experience
• Experience with AI tools to automate accounting workflows (e.g. Microsoft Copilot, etc.)
• Experience implementing process improvements within an AP function
• Bachelor's Degree in Accounting, Finance, or equivalent

• This is a full-time role (40 hours/week) for a 6-month contract
• Process and enter large volumes of invoices accurately, both daily and at month-end
• Review invoices to confirm correct vendors, due dates, departments, jobs, and GL accounts
• Classify expenses as COGS or SG&A and ensure they are posted correctly
• Route invoices through the approval workflow and follow up on pending approvals
• Build and maintain an organized system to track invoices submitted for approval
• Learn the company's chart of accounts, GL structure, and invoice cadence
• Keep accurate AP records and ensure invoices are processed on time
• Support the transition from Microsoft Dynamics NAV 2018 to Microsoft Dynamics 365 Business Central
• Use automation and AI tools to streamline repetitive invoice-processing tasks
• Identify opportunities to improve efficiency within the AP process
• What success looks like in the first 30 days:
• Understand the business, departments, chart of accounts, GL structure, and invoice-processing workflow.
• Become familiar with the accounting system and begin independently processing invoices.
• What success looks like in the first 90 days:
• Consistently and accurately manage a high volume of invoices.
• Understand the cadence and requirements of different invoice types.
• Effectively classify and route invoices according to department, COGS/SG&A, vendor, job, and GL requirements.
• Establish a reliable system for tracking approvals and following up on outstanding invoices.
• Demonstrate strong time management, organization, and independence.