Project Accountant

At IA, we bring architecture, design, and strategy together to create environments that move people and organizations forward. Our teams help clients respond to changing business needs by designing places that strengthen connection, support performance, and adapt to what comes next. Join us and bring your perspective to work that aligns culture, operations, and long-term goals. Together, we shape the future through people-centered design.

Our Finance team is seeking a Project Accountant and a Billing Specialist to support the financial performance of projects and client accounts across IA. Working with Project Managers, studio leadership, and Finance colleagues, you’ll oversee assigned project accounting activities from setup through closeout. You’ll connect contract requirements, project costs, billing, and financial reporting to help teams understand performance, resolve issues, and make informed decisions.

• Manage monthly project accounting and billing activities for assigned projects, client accounts, and studios.
• Set up projects in Deltek Vantagepoint, verifying approved contract information, fee structures, billing terms, and project coding.
• Review project labor, consultant costs, expenses, and billing rates for accuracy and alignment with contract terms, coordinating approved corrections and reclassifications.
• Prepare and review client invoices and supporting documentation, applying sales tax where required under established Finance guidance.
• Coordinate billing approvals with Project Managers and work with clients to resolve invoice questions and discrepancies.
• Review project costs, earned revenue, work in progress, and unbilled balances, researching variances and communicating findings to project leadership.
• Support month-end close by reconciling assigned project balances and reviewing revenue and work in progress in accordance with Finance policies.
• Monitor project financial performance with Project Managers, reviewing budget status, progress, and estimates to complete and identifying concerns that require action.
• Process or coordinate accounts payable and receivable transactions, reconcile assigned balances, and process adjustments and write-offs with required approvals.
• Monitor outstanding receivables and partner with project leadership and Finance colleagues on collections and payment concerns.
• Review timesheet postings and time transfers for accuracy and investigate unbilled labor and related project charges.
• Verify that approved contract amendments and additional services are reflected accurately in project fees, budgets, and billing information within the accounting system.
• Maintain complete project financial records and supporting documentation.
• Coordinate interoffice agreements and related accounting entries to support projects involving multiple studios.
• Request and track certificates of insurance through the designated process.
• Complete project closeout activities, confirming final billing, outstanding balances, and required accounting documentation.
• Provide guidance to project teams on accounting procedures and support training and knowledge sharing with colleagues.
• Resolve routine and moderately complex accounting issues independently, escalating more complex matters to Finance leadership.

• A bachelor’s degree in accounting, finance, or a related field, or equivalent professional experience.
• 3-5 or more years of accounting experience, including responsibility for project accounting and billing.
• Project accounting experience within architecture, engineering, or construction (AEC) is strongly preferred, particularly in a project-based professional services environment.
• Working knowledge…