Project Coordinator - FDOT​/Transportation

Job Description

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This role can be based out of any Florida office.

Terracon’s Florida Transportation team provides engineering and consulting to large transportation projects in Florida. We are looking for a Project Coordinator to provide project delivery support, including document control and administration, project tracking, project quality and consistency, and drafting communications that result in a great client experience.

• Coordinate document processes and systems to support control and availability of project and client documentation to the local office/operations, including tracking & routing of documentation.
• Partner with financial analysts/accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/schedules to ensure contract requirements and management policies are being followed.
• Draft reports, templates, proposals, fee estimates, and change orders for projects.
• Draft communications & documentation and perform updates to systems including Terra Net and CRM.
• Support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
• Schedule/coordinate utility locating services and clearances as needed for projects.
• Perform engineering support tasks, including development of drawings and directives for proposed boring and test pit locations, preparation of boring and test pit logs, coordination of drilling, and field classification of soil and rock samples, as directed.
• Schedule and communicate with the client regarding project report status, delivery schedule, and system access.
• Coordinate client opportunities/requests for proposals, task and change orders to offices, including providing clarification of key project and client requirements.
• Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.

• Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
• Partner with financial analysts/accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
• Track and route documents into internal and/or external systems complying with client protocols and requirements.
• Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
• Provide a variety of project support related tasks involving document management.
• Manage document processes and systems to support control and availability of project and client documentation to local office/operations.

• Assist and support overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
• Partner with financial analysts/accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
• Works with client to access and work within external systems, if applicable and required.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
• Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements.
• Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
• Assist with updates to Terra Net resource sites and/or CRM with client‑specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
• Interact with key client contacts as needed or as directed.
• Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
• Maintain updates to project status including timelines and deliverable dates and financial data.
• Wo…