Payroll and Accounting Administrator

We are seeking a highly organized and detail-oriented Administrative & Onboarding Specialist to join our team. This role plays a critical part in supporting our student programs, onboarding new hires, and handling day-to-day administrative and customer service tasks. The ideal candidate will be proactive, tech-savvy, and comfortable working in a fast-paced environment—especially during peak onboarding seasons where you may support over 200 new student hires in a single month.

Base pay range: $17.00/hr - $20.00/hr

Pay Range: $17 – $20 per hour (based on experience)

• Onboarding Coordination (Primary Focus)
• Manage the onboarding process for large student hiring programs
• Ensure all onboarding documents and requirements are completed accurately and on time
• Serve as the primary point of contact for onboarding questions
• Respond to employee questions related to W-2s, paystubs, and account access
• Assist employees in setting up and navigating ADP
• Run simple reports and pull employee information from ADP as needed
• Perform various administrative tasks including document management and communication tracking
• Create and maintain reports and perform light project work using intermediate Excel skills (including Pivot Tables)

• Accounting & Payroll Backup
• Assist the accounting team with data entry and basic support tasks
• Serve as payroll backup twice a year during planned absences (full training provided by Payroll Lead)

• Experience in HR, administrative support, or customer service roles preferred
• Proficient in Microsoft Excel (including functions like Pivot Tables
  )
• Familiarity with ADP Workforce Now is a plus (or willingness to learn quickly)
• Strong communication and organizational skills
• Able to handle confidential information with discretion
• Bilingual in Spanish and English highly preferred

• Entry level

• Full-time

• Human Resources

• Non-profit Organizations