Interdepartmental Administrative Assistant

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Then you have come to the right place. Below is a list of current openings in the diocese, in our parishes and our Catholic schools.

Location: Catholic Center - Jacksonville, FL

Job :3320

# of Openings:1

Reports to:

Chancellor for Administrative Affairs

Part‑time 15-20 Hours/week

FLSA:
Hourly, Non‑exempt

Starting Pay: $21.00/hr

Closing date:
January 16, 2026

The Interdepartmental Administrative Assistant provides general administrative support to the Bishop, Vicar General, Chancellor for Administrative Affairs, Chancellor for Canonical Affairs, Promotor of Justice, and Director of Permanent Deacon Formation. In addition, serves as a backup for other administrative support team members in the Office of the Bishop.

• As a member of the Diocesan Curia, must maintain the highest level of confidentiality and diplomacy regarding all diocesan matters.
• Works collaboratively with other administrative colleagues in the Office of the Bishop, with event coordination, calendar sharing, coordinating meetings, and scheduling meetings.
• Assists with the processing of Letters of Good Standing and approval requests, and manages chancery site archives (clergy files, etc.).
• Screens telephone calls and visitors for urgency and nature of business, or assists them to the appropriate office or ministry. May provide direct assistance to individuals within scope of authority and responsibility of the position, necessitating a high level of professionalism, empathy, tact, courtesy, and diplomacy. Contacts and conversations frequently involve confidential/sensitive matters necessitating discretion.
• Receives and distributes incoming mail and assures that outgoing mail is sent out in a timely fashion. Handles office mailings and distributes materials to departmental committees, boards, councils, teams, and other bodies.
• Serves as a member of the administrative support team for the Office of the Bishop, including backup and vacation coverage, as needed.
• Responds to work assignments and projects generated by the Chancellor for Administrative Affairs in a timely manner. Provides regular, written status updates and deadlines on active projects assigned by Curia leaders.
• Creates neat and professional correspondence, free from error and with good grammar and proper English; proofreads and edits materials; duplicates and distributes materials as necessary.
• Makes transportation, hotel, and official diocesan business arrangements for assigned Curia leaders.
• Prepares and processes accounting, budgeting, and purchasing documents related to the operations of the office.
• Maintains an organized, neat, and efficient filing system and creates, updates, and maintains accurate databases, files, and other records and information.
• Performs other related duties as assigned by the Chancellor for Administrative Affairs.

Job descriptions should be reviewed and updated by the supervisor at the employee’s annual performance evaluation and sent to the Director of Human Resources and Senior Director for approval.

• Must be a practicing Catholic in good standing with the Church with knowledge of and commitment to Gospel values, Catholic moral and social teachings, and possesses a sound working knowledge of Church hierarchy and Church structure.
• High school diploma required or general equivalency degree (GED) with at least 3 years’ experience in an office setting performing administrative-type duties.
• Must maintain a high level of attention to detail, accuracy, and efficiency; a person with good organizational skills.
• Must consistently demonstrate a positive, friendly, respectful and caring attitude with colleagues, the public, and all one serves in word and deed; projecting a welcoming atmosphere to all who make contact with the Chancery.
• Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple projects.
• Requires a…