Receptionist, Administrative​/Clerical

Receptionist (33584)

Apply for the Receptionist (33584) role at KLS Martin Group.

Responsible for relaying incoming telephone calls, greeting visitors in a professional manner, and performing various clerical duties.

• Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner
• Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival
• Opens and distributes incoming mail on a daily basis, and prepares outgoing mail
• Monitors facsimile machine, directs incoming documents and sends documents via facsimile as requested
• Prepares and mails daily invoices
• Prepares and mails monthly statements
• Retrieval and interpretation of documents
• Knowledge of 411 procedure
• Knowledge of FDA inspection procedure
• Use of SAP

• Educational and Experience Requirements:
  • High School Diploma or Equivalent
• Knowledge, Skills, And Abilities:
  • Adhere and support KLS Martin quality and safety policies and procedures
  • Ability to retrieve and interpret documentation
  • Ability to work effectively with all levels of internal and external associates/customers/colleagues
  • Demonstrated ability to effectively communicate both verbally and in writing
  • Ability to develop and maintain collaborative relationships with all levels within the organization
  • Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve
  • Ability to manage multiple priorities
  • Possess intermediate to advanced level knowledge of Microsoft Office software applications
  • Ability to work with minimal supervision
• Skill Requirements:
  • Typing/computer keyboard
  • Utilize computer software (specified above)
  • Retrieve and compile information
  • Maintain records/logs
  • Verify data and information
  • Organize and prioritize information/tasks
  • Operate office equipment
  • Verbal communication
  • Written communication

• Sitting for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Lifting/carrying up to 20 pounds various items
• Repetitive motions
• Pushing/Pulling
• Bending/stooping
• Reaching/grasping
• Writing

• Normal office environment

• Entry level

• Part-time

• Administrative
• Industries:
  Medical Equipment Manufacturing