Senior Administrative Assistant

We exist to transform our customers and change lives

Who We're Looking For

We areseekingan experienced, detail-oriented

Administrative

Assistant to provide high-level administrative support to our COO in a part-time capacity. This Jacksonville based position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail.

What You’ll Do:

• Scheduling and coordinating meetings
• Handling conflicts and competing demands
• Manage reoccurring calls between the executive team and new customers by:
• Outreaching to customers segments using email sequencing technology
• Scheduling calls and managing conflicts
• Preparing the customer bio for the executive prior to the call
• Cascading the feedback and action items from the call to the broader leadership team
• Orchestrate and manage the COO's team engagement program, including:
• Coordinating team member lunches and managing attendee lists
• Supporting COO preparation for team interactions
• Plan and execute team offsites, including:
• Venue selection and booking
• Coordinating meeting spaces, meals, and activities

What You Bring:

• 5+ years of experience supporting VP Level Leadership
• Proven track record of handling confidential information with absolute discretion
• Exceptional organizational and time management capabilities
• Strong attention to detail and commitment to accuracy
• Professional and formal communication style, both written and verbal
• Demonstrated ability to work independently in a remote environment
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Calendar management and scheduling tools

Preferred Qualifications:

• Strong interpersonal skills and ability to build relationships with stakeholders
• Demonstrated proactive approach to problem‑solving
• Experience managing virtual team coordination and communication

Why You’ll Love It Here:

Working at RF‑SMART means joining a culture that values growth, collaboration, and innovation. As an Administrative Assistant, you'll work alongside a passionate team dedicated to making a difference — both for our customers and our employees.

Employer does not sponsor applicants for employment visa status (e.g. H‑1B visa status). General Information:
The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned, but rather to give a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required.

RF‑SMART is an Equal Employment Opportunity (EEO) employer.

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