Legal Administrative Assistant

Overview

Mc Guire Woods  LLP has an opening for a Legal Administrative Assistant/Legal Secretary in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong problem-solving skills. Administrative experience, specifically in a legal environment, is preferred.

Mc Guire Woods , one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, Mc Guire Woods  offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

• Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring and submitting expense reports.
• Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring.
• Prepares material for overnight/mail service deliveries.
• Maintains client and firm files as well as case documents.
• Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions.
• E-files in accordance with court procedures.
• Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s).
• Prepares, proofreads, and edits legal documents and correspondence.

• Requires high school diploma or GED or an equivalent combination of education and experience.
• Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.
• Preferred experience billing software (Elite), and expense reimbursement software (Chrome River).
• Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.
• Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.
• Excellent communication and proofreading skills.

Have more questions? Connect with a recruiter directly. #LI-ER1