Executive Assistant Jacksonville FL

Position: Executive Assistant (Operations Analyst)

Location: Jacksonville, FL (Fully Onsite)

Schedule: Full-Time, Monday - Friday; 8:00 AM - 5:00 PM

Contract Assignment: 2/23/2026 to 2/22/2027 (Temp to Hire)

Pay Range: $24.87 hourly paid weekly. (Exact compensation may vary based on skills, experience, and location. Base pay information is based on market location.)

Job Description:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering, and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

• Communicates with executives and line management to gather and convey relevant information.
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment.
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner.
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments.
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems.

• Adaptability
• Administrative Services
• Attention to Detail
• Collaboration
• Oral Communications
• Planning
• Presentation Skills
• Prioritization
• Problem Solving
• Written Communications

• Proficient in the following tools:
• MS Outlook
• MS Power Point
• Webex

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs.
• Use of computers and technology

Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records.

Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email our HR team