Admin Assistant

Admin Assistant

Join our team as an Admin Assistant at Cypress Village Retirement, supporting the Food & Beverage Director and ensuring the efficient operation of the department.

The Admin Assistant will assist the F&B Director in planning, organizing, directing, coordinating, and executing all department activities.

$19.50 per hour.

1 year of senior living experience.

The Admin Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical, administrative, and direct service tasks.

• In the absence of the Director of Food & Beverage, supervise dining venues.
• Assist the Director with staffing, scheduling, and training of staff.
• Respond to and resolve administrative inquiries and questions.
• Manage point‑of‑sale (POS) systems, including meal counts, reservations and sales.
• Participate in cost control measures and inventories.
• Track and process accounts payable for the department.
• Submit company purchase card reconciliations.
• Ensure compliance with regulatory requirements for various programs including the social club.
• Draft communications for the department and distribute as appropriate.
• Prepare agendas, written summaries, schedule meetings, and maintain records and filing systems.
• Coordinate and plan events for the department while working with other key personnel in other departments (e.g., Marketing, Dining Services).
• Perform other duties as assigned.

• High school diploma or equivalent; minimum of two years of supervisory or supportive experience within fine dining restaurants, clubs, hotels or similar industries.
• Proven ability with computer and communication skills; knowledge of Microsoft Office Suite.
• Strong leadership skills and ability to make quick decisions in high‑stress situations; well organized.
• Ability to work a flexible schedule, including weekends and holidays.
• Excellent customer service skills; ability to communicate, understand, empathize with, work with, and be tolerant of residents, families, visitors, peers, supervisors and subordinates.

Must be able to stand and walk 90% of the work day; ability to stoop, stand and stretch frequently. The position may require sitting for prolonged periods while working on a computer. Must be able to lift 50 pounds frequently. Must be able to see, hear and speak. Must be able to read, write and communicate in English.

• Scholarships and Educational Assistance Programs.
• Extraordinary Reward Points.
• Comprehensive health and wellness benefits.
• A monthly All‑Staff Meet n’ Eat.
• Employee‑led Committees.
• Free and Confidential Employee Assistance Program.
• Paid Training, Paid Time Off, and Paid Holidays.
• Medical, Dental, Vision, Life Insurance, Short‑ and Long‑Term Disability, (401) K Retirement.
• Daily Pay for flexible paycheck access.

Cypress Village of Jacksonville offers carefree lakefront living with exceptional services and amenities. Join a team with a strong work ethic and leaders who help you craft a long, satisfying senior‑living career.