Executive Assistant to President & Chief Executive Officer

Position: Executive Assistant to the President & Chief Executive Officer
Job Title Executive Assistant to the President & Chief Executive Officer (Position is 100% on-site in Jacksonville, FL) Job Number Division Office of the President Category Administrative/Executive Reports To President & Chief Executive Officer Status Full-Time FLSA Exempt (Salaried)

ABOUT US:

Edward Waters University is a small private, Christian, Historically Black, urban liberal arts institution that offers quality academic programs. The University strives to prepare students holistically to advance in a global society through the provision of intellectually stimulating programs, and an environment that emphasizes high moral and spiritual values in keeping with the African Methodist Episcopal Church. Edward Waters University seeks to develop excellence in scholarships, research, and service for the betterment of humanity.

POSITION

DESCRIPTION:

The Executive Assistant to the President & Chief Executive Officer is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the Office of the President. The ideal candidate must be able to excel in a fast-paced environment, paying close attention to details and anticipate needs of the Office of the President.

EDUCATION:

Bachelor's Degree, plus fifteen years of experience in an office setting REQUIREMENTS:
Minimum of 5-7 years of progressive executive-level administrative experience, ideally within higher education, nonprofit, or mission-driven environments. Experience working with C-suite executives Experience in working in higher education is preferred but not necessary. Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to view a computer terminal

Demonstrated proficiency in computer skills (PC and Mac) and all MSOffice products including (Word, Excel, PowerPoint, etc.) Must be able to operate various office equipment, spreadsheets and databases Provide excellent customer service in a courteous manner Ability to maintain a high level of confidentiality Ability to prioritize, work independently, and meet deadlines Ability to provide information and assistance to callers and/or visitors regarding university policies and procedures Must be a team player RESPONSIBILITIES Provide comprehensive support services to the Office of the President that ensure a professional, responsive and effective experience with the University as a whole Take notes and distribute meeting minutes, agendas and meeting packages (as necessary).

Able to support the President during meetings with brief reminders of key topics/ points Provide complex travel arrangements. Becomes familiar with the specific, detailed needs of the President and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last-minute changes or cancellations. Ability to travel with President for various business-related functions.

Maintain up-to-date mailing and e-mail addresses and telephone contacts for individuals and groups with whom the President maintains frequent contact Oversee logs for appropriate signatures, and keeps account of all Contracts submitted to the President for signature Maintain and manage the physical and electronic office filing systems for the President Coordinate logistics and prepare meeting materials as necessary for the Office of the President Write error-free emails and other communications for various events and announcements Maintain confidentiality and use a high degree of discretion Work in a professional and focused manner to schedule internal and external meetings Oversee all daily office functions, including opening and closing Oversee PAF forms, inventory, blanket orders, purchase requisitions, local orders, check requests, work records and other required budgetary forms for signature Administer correspondence, manage incoming calls, and prioritize phone messages, email and mail.

Handle all calls and visitors with sophistication and an elevated level of professionalism Provide exceptional customer service to…