CRT​/Registrar

Description

Reports To: Principal or Designee

Position Type: Salary / Exempt, 12-Month, Full-Time Position

The CRT/Registrar is responsible for the accuracy, integrity, and management of all student records, enrollment, and data reporting for the school. This position ensures that student information within the school’s student information system (e.g., FOCUS) and all related databases complies with district and state requirements, supporting accurate reporting for funding, accountability, and compliance.

The CRT/Registrar oversees new student enrollment and withdrawals, cumulative records (CUM) management, data verification, and the preparation of required district and Florida Department of Education (FLDOE) reports such as FTE, attendance verification, and survey edits. The role requires exceptional attention to detail, confidentiality, and strong communication skills to coordinate with staff, parents, and external agencies.

Because of the close collaboration between the CRT/Registrar and the School Secretary, the CRT/Registrar also assists with front office and clerical responsibilities as needed to ensure seamless school operations, including reception, communication, and administrative support during peak periods or absences.

• Maintain complete, accurate, and up-to-date student records in the school’s student information system (FOCUS) and district databases.
• Perform all clerical functions related to student enrollment, withdrawal, and reenrollment incompliance with district and FLDOE guidelines.
• Request, receive, organize, and process cumulative folders, transcripts, and academic records from other schools.
• Update and verify student demographic, attendance, schedule, health/vaccine, and program eligibility data.
• Conduct data validation for FLDOE surveys (e.g., FTE, Survey 2/3) and other required state and district reports.
• Identify and correct data inconsistencies or missing information to ensure compliance with state reporting standards.
• Maintain accurate records for promotion, retention, and graduation as applicable.
• Generate reports and student lists as requested by the Principal, counselors, or district officials.
• Support district audits and inspections by preparing accurate data and documentation.
• Maintain confidentiality of all student information in accordance with FERPA and school policy.

• Coordinate and monitor the student registration and lottery process in collaboration with administration.
• Communicate with families to ensure completion of required forms and reenrollment/intent-to-return submissions.
• Assist parents/guardians in accessing student portals and completing enrollment documents.
• Respond promptly to student record requests from parents, staff, or other schools incompliance with FERPA.
• Support student transfer, withdrawal, and cumulative folder distribution processes efficiently and accurately.

• Work closely with the School Secretary and administrative staff to align front office operations and data accuracy.
• Provide temporary front office or secretarial coverage when needed, including reception and communication with families.
• Assist with preparation of correspondence, attendance verification, and school wide reports.
• Contribute to special projects, audits, or compliance initiatives as assigned by the Principal or designee.
• Participate in staff meetings, professional development, and data training sessions as required.
• Perform other duties as assigned to support overall school operations

• High school diploma or equivalent required;
  Associate’s or BA/BS degree preferred.
• Minimum of two (2)…