Data-Driven Administrative Assistant: Invoicing & Orders

Job Title:
Administrative Assistant I

Location:
Plant City, FL 33566

Duration: 5 Months

Schedule:
Monday through Friday 8:00 AM - 5:00 PM - 1-hour unpaid lunch break No overtime anticipated

In-person interviews


Job Summary:

The Administrative Assistant I will provide administrative support for daily business operations, with a strong focus on data accuracy and organization. This role supports sales operations through data entry, invoicing, order processing, and export documentation management.


Dress Code:

Effective after Labor Day, the dress code is business casual, including:

• Jeans without tears or rips
• Polos or blouses
• No T-shirts
• Casual footwear (including casual tennis & boat shoes; athletic shoes are not permitted)
• Friday Exceptions:
  Athletic shoes, work-appropriate hats, work-appropriate T-shirts

• Perform accurate data entry and maintain records
• Process and manage invoicing activities
• Push orders through the warehouse fulfillment process
• Prepare and manage corresponding export documentation
• Maintain organized files and documentation
• Ensure accuracy and completeness of all administrative tasks

• Strong organizational skills
• Excellent attention to detail
• High level of accuracy in work

• 1-3 Years of Experience.
• Provides a variety of administrative and staff support services to an organizational unit. Performs a variety of clerical duties, which may include data entry, maintaining orders, preparing documents and paperwork for the warehouse, and other pertinent responsibilities.
• Other duties as assigned.
• Ability to read and comprehend instructions and correspondence.
• Able to write correspondence.
• Must have strong communication skills, both verbal and written.
• Apply common sense understanding to carry out instructions.
• Deal with problems involving several discrete variables in standardized situations.
• Proficient in Microsoft products (Word, Excel, Outlook). Knowledge of tables, formatting, formulas, etc.
• Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills.
• Strong organization, analytical, attention to detail and follow-up skills.
• Must be able to work on multiple tasks concurrently and capable of working with little direct supervision.
• Will communicate with all levels.
• Strong sense of urgency and work ethic.