Clergy and Religious School Coordinator

Congregation Ahavath Chesed (The Temple), a vibrant Reform Jewish congregation in Jacksonville, Florida, is seeking a highly organized, detail-oriented, and technology-savvy Religious School & Clergy Coordinator to join our team.

This is an opportunity for an administrative professional who enjoys problem-solving, improving processes, and helping an organization run smoothly.

You'll play a central role in supporting our Religious School, clergy, and congregational programs. Working closely with our rabbis, teachers, families, staff, and volunteers, you'll help ensure that schedules, communications, records, programs, and administrative processes are organized, accurate, and consistently managed.

We're looking for someone who takes initiative, embraces technology, communicates effectively, and takes ownership of responsibilities from beginning to end.

• Coordinate registration, enrollment, attendance, schedules, calendars, and family communications.
• Maintain accurate student and family records using Shul Cloud and other administrative systems.
• Coordinate teacher schedules, substitutes, classrooms, supplies, and weekly school logistics.
• Serve as a welcoming and responsive administrative contact for families and teachers.
• Support educational programs, holidays, worship services, and special events.

• Provide administrative support to our rabbis, including calendars, scheduling, correspondence, and meeting coordination.
• Coordinate administrative details for weddings, funerals, baby namings, B'nai Mitzvah, and other lifecycle events.
• Track important deadlines, documents, responsibilities, and follow-up items.
• Assist with clergy-led programs, worship services, and congregational activities.
• Handle sensitive information with professionalism and discretion.

• Maintain organized, accurate, and accessible information across administrative platforms.
• Create spreadsheets, tracking tools, reports, checklists, and workflows.
• Identify opportunities to streamline processes, improve efficiency, and reduce administrative errors.
• Develop and document procedures that make recurring responsibilities easier to manage.
• Proactively identify challenges and recommend practical solutions.

• Coordinate information and activities among clergy, teachers, families, staff, and volunteers.
• Manage competing priorities, deadlines, and projects.
• Ensure assignments are tracked and completed with consistent follow-through.
• Communicate clearly, warmly, and professionally.
• Anticipate needs, solve problems, and help keep daily operations running smoothly.

• Experience in administrative support, office management, operations, program coordination, or a comparable role.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple responsibilities, deadlines, and stakeholders.
• Experience working with databases, CRM systems, or other information management tools.
• Strong technology skills, including proficiency with Google Workspace or Microsoft Office.
• Demonstrated ability to improve processes and develop organizational systems.
• Excellent written, verbal, and interpersonal communication skills.
• Strong problem-solving skills, initiative, accountability, and follow-through.
• Ability to work independently while collaborating effectively with a team.

• Experience in a synagogue, school, nonprofit, or membership-based organization.
• Familiarity with Shul Cloud or similar database systems.
• Experience coordinating educational programs,…