Administrative Assistant

Regular

The Administrative Assistant will play an important role in organizing, managing, and keeping the office operating at a high level. You will be responsible for various clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.

• The Administrative Assistant is responsible for assisting in the coordination, planning, and execution of a variety of activities and events company-wide.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Perform administrative duties for an individual, group, or department.
• Prepare reports, meeting minutes, and correspondence.
• Create and edit documents, generate reports, spreadsheets, and presentations.
• Manage schedules, arrange appointments and itineraries.
• Greets and provides general support to visitors.
• Answer and transfer phone calls.
• Perform other job-related duties as assigned

• High school diploma and 4+ years of prior relevant experience.
• Excellent interpersonal and customer service skills with the ability to handle difficult situations with diplomacy and tact.
• Superior organizational, multi-tasking, and time management skills, with exceptional attention to detail.
• Strong critical thinking, problem solving and researching skills.
• Must be able to anticipate issues and identify resolutions in a timely manner.
• Advanced knowledge in Microsoft Office applications to include:
  Word, Excel, Outlook, and PowerPoint.
• Highly dependable and proactive.

• This position has no supervisory responsibilities.

• Customer Service
  - Manages difficult or emotional customer situations;
  Responds promptly to customer needs;
  Solicits customer feedback to improve service;
  Responds to requests for service and assistance;
  Meets commitments.
• Dependability
  - Follows instructions, responds to management direction;
  Takes responsibility for own actions;
  Keeps commitments;
  Commits to long hours of work when necessary to reach goals;
  Completes tasks on time or notifies appropriate person with an alternate plan.
• Organizational Support
  - Follows policies and procedures;
  Completes administrative tasks correctly and on time;
  Supports organization's goals and values;
  Benefits organization through outside activities;
  Supports affirmative action and respects diversity.
• Planning/Organizing
  - Prioritizes and plans work activities;
  Uses time efficiently;
  Plans for additional resources;
  Sets goals and objectives;
  Organizes or schedules other people and their tasks;
  Develops realistic action plans.
• Written Communication
  - Writes clearly and informatively;
  Edits work for spelling and grammar;
  Varies writing style to meet needs;
  Presents numerical data effectively;
  Able to read and interpret written information.

• Occasionally/Frequently/Continually required to stand.
• Occasionally/Frequently/Continually required to walk.
• Occasionally/Frequently/Continually required to sit.

No Clearance

The salary range for this role is:

$26 - $40

Aero Vironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the…