Organizational Support Administrator

Overview

Organizational Support Administrator (33299) at KLS Martin Group. This role supports the CFO in ensuring the seamless execution of the CFO’s vision and priorities, driving key initiatives forward and providing strategic support in a fast-paced environment.

• Strategic Support:
  Act as an extension of the CFO, handling complex, high-priority projects and ensuring timely completion of tasks. Collaborate with the CFO to align daily operations with broader business strategies.
• Project Management:
  Lead and manage special projects from initiation to completion, coordinating with cross-functional teams, tracking milestones, and delivering results on time and within scope.
• Task and Priority Management:
  Proactively follow up on key initiatives and tasks assigned by the CFO, ensuring accountability and progress. Manage calendars, agendas, and task lists to optimize the CFO’s time and priorities.
• Operational Efficiency:
  Assist in creating and implementing processes that streamline workflows, improve productivity, and enhance communication across departments under the CFO’s purview.
• Stakeholder Engagement:
  Interface with internal and external stakeholders on behalf of the CFO, ensuring clear communication, strong relationships, and alignment on key priorities.
• Communication & Coordination:
  Draft communications, reports, and presentations for the CFO, ensuring clarity, consistency, and alignment with strategic goals. Attend high-level meetings, take notes, and drive follow-up actions.
• Executive Liaison:
  Serve as a trusted liaison between the CFO and directors, managers, and external partners, ensuring critical information flows seamlessly and is acted on promptly.
• Problem Solving & Initiative:
  Identify issues and challenges proactively, offering solutions and driving continuous improvement in the CFO’s office and related processes.

• Bachelor's degree in Business, Finance, or a related field.
• 5+ years of experience in a high-level support role, preferably partnering with senior executives in a strategic capacity.
• Proficient use of SAP financial system preferred.
• Advanced level knowledge of Microsoft 365 software applications suite

• A visionary mindset focused on process improvement, efficiency, and leveraging technology to automate manual tasks.
• Excellent analytical, problem-solving, and critical-thinking skills to identify opportunities and provide innovative solutions.
• Effective communication and interpersonal skills to collaborate effectively with cross-functional teams and stakeholders.
• Ability to inspire and motivate others, fostering a positive work environment that encourages growth, creativity, and continuous learning.
• High level of discretion, integrity, and professionalism in handling confidential information
• Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve.
• Proactive, self-driven, and resourceful with a strong sense of ownership and accountability.

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)
• Verbal communication
• Written communication
• Public speaking/group presentations
• Research, analyze and interpret information
• Investigate, evaluate, recommend action
• Basic mathematical concepts (e.g. add, subtract)
• Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics)

• Sitting for extended periods
• Standing for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hearing/Listening
• Maintain regular, punctual attendance
• Lifting/carrying up to 20 pounds
• Repetitive motions
• Bending/Stooping
• Writing

• Normal office environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

KLS Martin is a drug-free employer