Manager, Grant Operations & Admin

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Full Time Exempt Management Remote, US

Salary Range: $90,000.00 To $95,000.00 Annually

NOTE: This position is supported by grants. The position’s establishment and continuance may be dependent upon on-going grant funding.

BASIC
FUNCTION:

• Portfolio Management & Grant Lifecyle Oversight- Manage the Workforce Innovation & Systems grant administration portfolio across the full grant lifecycle (award through closeout), ensuring coordination, execution, and performance across multiple concurrent and private and public grants.
• Compliance, Systems, and Operational Infrastructure
  - Establish and maintain standardized grant administration systems, tools, and processes (policies, SOPs, templates, trackers, and audit-readiness protocols) to ensure compliance with funder and enterprise requirements.
• Cross-Functional Coordination & Risk Management
  Serve as the central coordination point across Program, Finance, Legal, and Development to operationalize grants, monitor financial and compliance performance, and proactively elevate risks to leadership.

SPECIFIC
DUTIES:

• Manage a portfolio of active grants, including federal and private funding streams.
• Receive and log grant awards: review terms, conditions, reporting requirements, and operational implications in partnership with cross-functional stakeholders
• Coordinate grant launch activities, including SharePoint setup, grant coding requests, financial tracking inputs and system access needs.

Systems, SOPs, & Documentation Management

• Maintain portfolio-specific grant administration infrastructure, including policies, SOPs, templated, reporting trackers, compliance checklists, grant calendars, and audit-readiness tools.
• Ensure alignment of all portfolio documentation with organization standards and evolving compliance expectations.

Request For Proposal (RFP) Administration

• Lead administration setup and coordination of RFP and site selection process.
• Sub-Award Lifecycle Management
• Manage the full-sub award process including template preparation, documentation assembly, contract system submission and contract workflow coordination, site- specific subawards, budgets and attachments, signature tracking and execution.
• Coordinate sub-award invoicing, procurement, and PO workflows in partnership with Finance and Program teams. Monitor portfolio financial activity and ensure adherence to federal and funder requirements.
• Support the flow-down of compliance requirements to internal teams and sub-recipients.

Monitoring, Reporting and Compliance

• Support ongoing grant monitoring activities including budget and financial reviews, subrecipient financial and documentation compliance checks, manage narrative report compilation in preparation for submission, set and manage site visits (virtual or on-site) monitoring schedules, performance reviews and corrective action plan tracking and resolution

Closeout & Audit Readiness

• Lead grant closeout planning and execution, including final deliverables, documentation completeness, and archival processes.
• Ensure audit readiness and compliance with funder closeout requirements.

Risk Escalation & Team Coordination

• Identify and elevate compliance,…