Contract Specialist

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Procurement Jacksonville, FL, US

Manager, Procurement Services

615

$47,224.75 – $66,664

October 28, 2026

This position is responsible for the preparation and distribution of all formal and informal requests for proposals, requests for information, and requests for quotation, conducting bidder’s conferences, convening evaluation committees meetings and processing proposals from pre-bid to award of contracts. Responsible for submission of awards recommendations through the Awards Committee Board, while ensuring recommendations are in compliance with JAXPORT’s management directives and procedures and other state and federal legal requirements.

Position also assists in the resolution of procurement issues where procedures may not be well defined while recommending appropriate changes to improve the procurement process.

• Arranges all formal and informal requests for proposals, request for information, request for quotations including terms and conditions. Ensures all contracts are executed and meet user requirements including, Florida Statute Requirements, JAXPORT's Charter, Management Directives and Procedures.
• Prepares bid solicitation documents, including advertisement, addendums and other process changes required to procure all formal request for proposal. Gathers information from appropriate sources, drafts responses/addendums to requests for additional information or clarification of specifications.
• Responsible for creation and maintenance of bidder’s list and software which includes all trades, commodity codes and type of contractors associated with bidding projects.
• Conducts all mandatory prebid/preproposal conferences. Arranges vendor site visits, tours of facilities and any other assistance required by internal customers and Evaluation Committee.
• Supervises, develops and monitors prebid, bid and award process as necessary to maintain compliance with contract administration procedures.
• Conducts bid opening of proposals and reviews the results of all bid proposal openings to verify compliance and selection of conforming bids.
• Reviews all bid protests, proposed bidder disqualifications, bidder responsibilities and prepares documents for problem resolution with the assistance of the Manager of Procurement.
• Provides assistance and guidance through the bid proposal evaluation process. Prepares cost analysis spreadsheets. Acts as a liaison between bidder/proposers and Evaluation Committee Members during the evaluation process. Assists evaluation committee with review, analysis and recommendations of successful bidders.
• Prepares contract award recommendations with input from the Evaluation Committee Members and submit documentation to present contracts to JAXPORT’s Awards Committee Board.
• Ensures bid/proposal process and procedures are followed in compliance with JAXPORT’s management and directives, City of Jacksonville purchasing code, state and federal laws and regulations.

11. This position assists all departments with the procurement of capital goods and services being purchased at the lowest cost, consistent with quality, service and on-time delivery