Specifications Coordinator II

This position may be filled anywhere in the United States. Preference may be given to candidates that can work in one of the Cannon Design locations.

As a Specifications Coordinator II, you serve as a vital technical resource within project teams, helping to ensure that design intent is accurately translated into documentation that meets performance, regulatory, and client standards. You'll work closely with architects, engineers, and consultants to support the development and integration of specifications across disciplines, contributing to the overall quality and consistency of project deliverables.

Your work directly influences project outcomes by enhancing clarity, reducing risk, and supporting compliance with codes and standards. This role is ideal for professionals who are ready to deepen their expertise in specification writing and coordination.

• Assemble and organize Project Manuals for multiple projects.
• Set up projects in Specpoint, invite project teams, and set export requirements.
• Work closely with the project specification writer to ensure the project manual is properly formatted and packaged.
• Communicate deliverable requirements and deadlines to the project team and outside consultant(s) in advance of deadlines.
• Perform QA/QC review checks on project manuals for projects.
• Participate in weekly specification group workload meetings.
• Monitor and update project statuses in the specification app.
• Effectively manage multiple projects and deliverables.
• Basic understanding of deliverable requirements by phase (SD, DD, CD, etc).
• General understanding of Division 01 Specifications.
• Be self-directed in day-to-day work responsibilities.
• May perform related duties as required.

• Minimum High School diploma or equivalent (GED) required;
  Associate Degree preferred.
• Minimum 4+ years of experience working as an Administrative support professional required.
• Prior work experience in the A/E/C industry preferred.
• CSI Certification is preferred.
• Strong (and proactive) verbal and written communication skills.
• Strong organizational skills.
• Ability to adapt and be flexible to fast paced changes.
• Ability to manage your own time.
• Detail oriented and ability to check your own work and the work of others.
• Ability to work independently and with a team.
• Proficiency in Microsoft Office and Bluebeam required. Knowledge of Master Works preferred.
• Knowledge of Master Spec and the use of e-SPECS or Specpoint is preferred.

Cannon Design is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better.

It's more than a philosophy - it's who we are, and it drives us to make a meaningful, lasting difference every day.

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives.
• We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for…