Project Coordinator

Project Coordinator – Terracon

Terracon is a 100 percent employee‑owned multidiscipline consulting firm that solves engineering and technical challenges across the United States. We are looking for a Project Coordinator to support project delivery, document control, and client communication for our geotechnical and environmental teams.

• Coordinate document processes and systems to support control and availability of project and client documentation, including tracking, routing, and compliance with client protocols.
• Collaborate with financial analysts, accountants, and project teams to review, track, and update proposal and project status, milestones, billing, budgets, and schedules, ensuring contract requirements and management policies are followed.
• Draft reports, templates, proposals, fee estimates, and change orders, and maintain communications and documentation in Terra Net and CRM.
• Support management of work in progress (WIP), invoicing, and accounts receivable.
• Schedule and coordinate utility locating services and clearances as needed.
• Assist in engineering support tasks such as developing drawings, directives, boring and test pit logs, and field soil classification.
• Maintain project and client communication plans, including status updates, delivery schedules, and system access coordination.
• Provide training and coaching to Operations on the use of Terracon client programs and systems.
• Maintain project program-level Compass, train and support team members on its use to enhance client experience.
• Adhere to safety rules and quality standards on all projects; report safety issues to management.
• Perform other duties as assigned.

• Ensure project document control follows established processes and quality standards.
• Track and route documents into internal and/or external systems, complying with client protocols and requirements.
• Collaborate with local office/operations to complete document compliance within schedule.
• Manage document processes and systems to support control and availability of project and client documentation.

• Assist in overall project delivery (cost, schedule, quality, information, contracts) across multiple assignments.
• Support budget and schedule management, proposal process initiation, and client communication.
• Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
• Coordinate proposal/opportunity responses, maintain key client contacts, and update client-specific requirements in Terra Net and CRM.
• Manage change order requests, ensuring timely delivery and approval.
• Support program manual development and maintain communication plans.
• Track milestones and resource assignment with project/program managers.

• Maintain and update project or program-level Compass.
• Provide training and coaching on Compass usage.
• Collaborate with Client Service Managers to incorporate Compass internally and externally.

• High school diploma with a minimum of 4 years of related experience.
• Associate or bachelor’s degree in a related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Fluent in Microsoft Office applications.
• Valid driver’s license; acceptable violation history may be required.

Terracon is dedicated to solving complex engineering challenges, with more than 7,000 employees across 180+ locations. We offer competitive compensation, comprehensive benefits, and opportunities for growth.

Terracon is an EEO employer and encourages qualified minority, female, veteran, and disabled candidates to apply. We do not discriminate on the basis of race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, or military status.