Event Producer, APAC

As the APAC Event Producer, your primary remit will be to plan, build, and deliver assigned Evo events and activations across APAC, from production planning and vendor sourcing through on-site execution. You will be at the center, driving cross-functional alignment across Product, Marketing, Event Operations, Broadcast Production, and Business Development from initial concept through to on-site delivery.

This role sits within the Evo Product & Community organization and manages day to day coordination across internal teams, local production partners, venues, and vendors. You will ensure that master project milestones, event product features, show programming and on-site experiential builds land on schedule, within budget, and to the highest standard of execution.

The ideal candidate combines hands‑on event production experience, strong vendor management skills, budget discipline, with a collaborative approach to solving operational problems, and an understanding of the competitive video games landscape.

You will report to Evo’s General Manager.

• Develop production plans and detailed schedules for assigned APAC events, translating approved concepts into venue requirements, layout and staffing plans, vendor briefs, and build, rehearsal, and event‑day milestones.
• Work with local venues and production partners to adapt event delivery to each market’s language needs, venue procedures, and operating conditions.
• Manage day to day dependencies across internal teams for assigned events, resolve operational issues, and
  ** escalate
  * * resource conflicts or decisions that materially affect scope, budget, or timing.
• Assess proposed changes to events, document their downstream impact on schedules, vendor scopes, and costs. Gain alignment and approval(s) for material changes prior to implementation.
• Proactively identify delivery bottlenecks and operational risks well ahead of event windows, implementing practical solutions and contingency plans to maintain delivery excellence.
• Use and maintain event planning templates and documentation while recommending improvements needed to execute in APAC.

• Work with Business Development and Product to develop clear, cross‑functional execution plans for agreed partner commitments, including game publisher showcases, strategic partner activations, and regional operating partnerships.
• Coordinate across Broadcast, Creative, and Event Ops to ensure partner deliverables (stage share‑of‑voice, show floor footprints, digital broadcast assets, and promotional integrations) land seamlessly without compromising tournament flow.
• Partner with internal account managers to monitor and confirm the accurate on‑site and on‑stream delivery of all contracted partner inventory and experiential commitments.

• Prepare production estimates and manage approved budgets for assigned events, tracking vendor commitments, actual costs, forecasts, and variances in coordination with Finance and relevant department leads.
• Work with Finance to reconcile final event production expenditures and partner fulfillment reports against initial baseline budgets.

• Source and evaluate venues, production partners, and event vendors in Japan and assigned markets. Prepare briefs, compare proposals, and recommend suppliers based on capability, quality, availability, and cost.
• Define vendor scopes, deliverables, and schedules, and manage day‑to‑day vendor relationships. Negotiate pricing and delivery terms within approved parameters, coordinate contract review and approvals with internal teams, and resolve supplier issues throughout planning…