Financial Operations Supervisor

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Location: Jacksonville, FL 32210

The Accounts Payable Supervisor is responsible for overseeing all day-to-day AP operations and ensuring timely, accurate, and compliant vendor payments. This role leads a small AP team, supports strong cash‑flow management, and fosters positive relationships with suppliers and internal stakeholders. The Supervisor will guide process improvements, resolve invoicing issues, and uphold high standards of financial controls and accountability.

• Oversee the full AP cycle, including invoice processing, matching, coding, and approvals.
• Ensure timely and accurate vendor disbursements while effectively managing payment terms.
• Reconcile AP subledger to the general ledger each month.
• Review vendor statements and aging reports; research and resolve discrepancies to ensure timely and accurate resolution that is communicated to appropriate stakeholders.
• Manage the AP shared inbox to ensure prompt, accurate responses to internal and external inquiries.
• Partner with cross‑functional teams to troubleshoot and resolve vendor or payment issues.
• Review payment runs (checks, ACH, wires) in accordance with company policies and internal controls.
• Oversee 1099 reporting and compliance.
• Perform additional duties as assigned.

• Train, coach, and support AP team members to ensure high performance, professional growth, and compliance with company policies.
• Identify process inefficiencies, root causes, and opportunities for improvement or automation.
• Contribute to the development of AP reports and dashboards to monitor performance and identify trends.
• Enforce internal controls and ensure adherence to financial policies and procedures.
• Ensure segregation of duties across invoice entry, approval and payment functions.
• Support month‑end close activities and external audit requirements.

• High school diploma or GED required;
  Associate degree in Accounting or Business preferred.
• 5+ years of progressive Accounts Payable experience, including 2+ years in a supervisory or team‑lead capacity.
• Strong understanding of AP processes, internal controls, and accounting best practices.
• Proficiency in Microsoft Office, particularly Excel; experience with ERP systems (Net Suite preferred).
• Demonstrated leadership skills with the ability to motivate, train, and develop team members.
• Excellent problem‑solving abilities with strong attention to detail and accuracy.
• Exceptional organizational and time‑management skills, with the ability to prioritize multiple deadlines.
• Strong verbal and written communication skills for interacting with vendors, internal teams, and leadership.
• Ability to work both independently and collaboratively while maintaining professionalism, accuracy, and confidentiality.

• Prolonged periods of sitting and computer work.
• Ability to lift up to 15 lbs. occasionally.

Office environment

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