Assistant Property & Procurement Officer

Our employees uphold and promote the mission, vision and core values of the City of Jacksonville Beach. To be successful, an individual must be able to perform the essential functions of the job and demonstrate a strong desire to be a part of our EPIC Team:

• Empowerment – Enabling employees to achieve work-life balance & professional growth and success
• Pride – A small coastal city dedicated to displaying a big heart through our commitment to the community
• Integrity – We hold ourselves, individual and collectively, accountable to our community and our organization
• Communication – Open & honest dialogue with our community and throughout our organization
• Teamwork – Working together with our community to achieve common organizational goals

This position performs difficult professional, technical and administrative work in planning, organizing, and supervising the activities of the Property and Procurement Division, including procurement, warehouse, building maintenance, and leased facilities. Work is performed under the general supervision of the Property and Procurement Officer. Supervision is exercised over division personnel.

• Assists with the planning and direction of procurement activities including developing policy and procedures.
• Reviews bid documents and requisitions for compliance with City policies, procedures, state statutes, legal requirements, risk management, and codes; schedules and conducts receipt of bids and RFPs.
• Receives and processes purchase requisitions to determine requirements for competitive formal bidding, written quotations, verbal quotations, etc., in accordance with state and local procurement laws; requirements, and policies.
• Assists with property management activities and building maintenance.
• Develops contract specifications for building/facility systems and other service contracts; reviews bids and makes recommendations.
• Supervises assigned personnel, providing training and ensuring safe operations.
• Meets with sales representatives to discuss products and services.
• Prepares requisitions, purchase orders, bid packages, proposals, contracts, and general correspondence.
• Interacts with vendors and City personnel to coordinate deliveries, schedule service, and resolve problems and conflicts regarding pricing, terms, damaged merchandise, etc.
• Develops, supervises, and coordinates comprehensive programs for the operation, maintenance, and repair of City properties.
• Evaluates and coordinates maintenance projects with City departments.
• Assists with the preparation of the division operating and capital budgets.
• Inspects projects to ensure compliance with City policies, procedures, codes, and standards of quality and safety.
• Schedules, directs, and oversees the work of contractors; ensures compliance with safety rules and regulations.
• Provides division-wide leadership and management; may serve as acting Property and Procurement Officer in the absence of the PPO, or as assigned.
• Plans, develops, supervises, and coordinates warehouse functions; oversees the City’s fleet and fuel programs.
• Performs general administrative work as required including correspondence, attending meetings, preparing reports, and preparing work records.
• Prepares and ensures accurate and complete maintenance of records and reports.
• Handles a variety of emergency problems; performs related tasks as required.

A Bachelor’s Degree in Business Administration, Property Management, Procurement, Construction Management or related field, and three years of professional experience in managing diverse procurement and facility management operations. Supervisory experience in a related field is preferred.

A driver’s license valid in the State of Florida.

• Comprehensive knowledge of state and city purchasing and procurement laws, requirements, and policies.
• Comprehensive knowledge of the construction project management process.
• Comprehensive knowledge of leased facilities administration.
• Thorough knowledge of purchasing and procurement terms and a working knowledge of legal requirements regarding contracts.
• Considerable working knowledge of…