Marketing Coordinator

this posting is intentionally longer than most. That is deliberate. It gives you a realistic preview of the role and clear guidance on how to present your application, so we suggest reading it in full.

SOVRA is a leading public procurement platform trusted by more than 7,000 government agencies and over 1 million suppliers across North America. Our work sits at the intersection of technology, public service, and accountability, helping governments operate more efficiently and transparently on behalf of the communities they serve.

What makes SOVRA unique is our deep focus on the public sector. Our solutions are purpose-built to solve real, complex procurement challenges, balancing compliance with usability and innovation. That commitment has been recognized with the Achievement of Excellence in Procurement (AEP) Certification from the National Procurement Institute, reflecting our high standards and impact on the market.

At SOVRA, the work you do matters. Every improvement we make helps public organizations stretch taxpayer dollars further, operate with greater transparency, and deliver better outcomes for millions of people. We're a growing, mission-driven company where smart, curious people come together to build technology that serves the public good.

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The Marketing Coordinator will support the SOVRA TRX Marketing team by providing administrative, coordination, and project management support across marketing initiatives, events, supplier deliverables, and internal workflows. This role is ideal for a highly organized, detail-oriented professional who can help keep projects moving, manage timelines and budgets, coordinate third-party suppliers, support quality assurance, and assist with minor design edits. The Marketing Coordinator will work closely with the TRX Marketing Manager and broader team to ensure marketing activities are delivered on time, on brand, and with a high level of accuracy.

• Support day-to-day administrative needs for the SOVRA TRX Marketing team, including project tracking, meeting coordination, documentation, and follow-up.
• Track marketing budgets, purchase requests, invoices, supplier quotes, and approvals to help ensure projects remain on budget and aligned with internal processes.
• Maintain project schedules, task lists, status updates, and timelines to support the TRX Marketing Manager and team in delivering work efficiently.

• Coordinate with third-party suppliers for printed collateral, promotional items, branded clothing, signage, event materials, and other marketing production needs.
• Manage supplier quotes, timelines, proofs, production schedules, delivery requirements, and final files to ensure materials are produced accurately and on time.
• Support inventory tracking and ordering for TRX-branded collateral, swag, apparel, and event supplies.
• Ensure all printed and promotional materials align with SOVRA brand standards and program requirements before production and distribution.
• Management of Association Tracker - ensuring we are planning for upcoming deliverables and managing these projects internally as well as working with our various external Association contacts.

• Assist the TRX Marketing Manager and team with project management support for campaigns, collateral, events, association activities, and internal marketing requests.
• Conduct quality assurance reviews of marketing materials, including checking for brand consistency, formatting, spelling, links, version control, and production accuracy.
• Make minor design edits to existing assets, templates, presentations, handouts, and collateral as needed, while escalating larger creative needs to the appropriate design resource.
• Support basic updates to marketing files, creative briefs, production trackers, and shared team resources to keep work organized and accessible.
• Assist with simple video edits or production support when skills are available; video editing experience is considered a strong bonus.

• Education - bachelor's degree or diploma in Marketing, Communications, Business Administration, Project Management, or a related field, or equivalent experience.
• Coordination experience - 2-5 years of experience in marketing coordination, project coordination, administrative support,…