Jacksonville Deerwood Park Hilton Garden Inn - Sales Coordinator

Position Summary

The Sales & Catering Administrator assists the sales team by accurately and efficiently performing the execution and coordination of all sales & catering functions. Provides assistance in the sales process by qualifying and booking inquiries when appropriate. The Sales & Catering Administrator reports directly to the Director of Sales & Marketing.

• Perform job according to standard operating procedures
• At all times provide professional hospitality to all guests and clients
• Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering Associate, and take accurate and detailed messages
• Assist in the sales effort by qualifying and, when appropriate, booking the business of pop‑up inquiries
• Assist the sales team in telephone prospecting and outside sales blitzes by contacting clients from an established list developed by the sales team
• Assist sales team retrieving rooming lists, deposits, and banquet guarantees when needed
• Create banquet room door signs for groups in meeting rooms and maintain the reader board in the lobby for all group functions
• Order office supplies for the sales office as directed by DOS
• Prepare sales kits for the sales team
• Complete Sales Proposals, Contracts, BEOs, and Banquet Checks
• Make copies of room contacts, group resumes, rooming lists, BEOs, daily reports, client evaluation forms, and other items as required; distribute to the appropriate departments
• Maintain office filing system
• Efficiently sort and distribute mail for the hotel
• Assist sales and catering associates as needed

Entry level

Full-time

Sales and Business Development

Hospitality

Jacksonville, FL – Salary range: $56,800.00 – $94,900.00