Sales Coordinator

CoAd is looking to hire a Sales Coordinator to provide administrative support to the Sales Department and Sales Leadership.

This position is open to candidates based in the Jacksonville, FL area.

Key Responsibilities

• Support Regional/Market Sales Management and the irrespective sales teams.
• Support Sales Coordinator Team/other Sales Teams during periods of peak activity or time off.
• Respond to inquiriesandassist those seeking informationby ensuring they are routed to the appropriate person.
• Perform various typing and clerical assignments from Sales Team including but not limited to proposals, letters, presentations, spreadsheets, contracts, reports, and forecasts.
• Support Sales Team Process and Procedures including maintaining CRM databases. Responsible for keeping CRM information currentincluding but not limited to adding or transferring Accounts or Leads, merging accounts, stage changes, processing dates, document upload, case creation and management, and Chatter notifications.
• Support the entire sales process including gathering and organizing the material to assemble and distribute to the customer as instructed by the sales team member or members.
• Assist in the development of PowerPoint presentations for management, training, and customer sales presentations.
• Work with both sales and underwriting in preparing underwriting submissions.
• Work with both sales and implementation in gathering, reviewing, and submitting closing documents to ensure smooth handoff between departments.
• Work with HR to assist in onboarding new Sales team associates.
• Assist, direct, and train new hires on processes and procedures as needed.
• Responsible for providing Sales Coordinator Manager with daily reporting to support roll-up reporting to Executive Team.
• Maintain adequate inventory levels pertaining to marketing literature and office supplies.
• Reporting equipment, badge or offices issues to appropriate department.
• Work with appropriate departments to coordinate scheduling and required equipment for trade shows or other sales events.
• Attend sales meetings and communicate operational updates to sales teams.
• Assists in the arrangement and coordination of customer/partner/trainingvisits tothe company headquarters.
• Regular attendance is required for the position.
• Performs other duties as assigned.

Required Skills & Experience

• Minimum of 3-5 years of experience in administrativesales support.
• Outgoing personality with strong interpersonal skills.
• Strong professional communication skills (verbal and written).
• Strong time management skills; ability to prioritize and multitask efficiently.
• Collect and analyze information including the ability to summarize and interpret sales data.
• Must be able to effectively present and communicate information to customers and employees in a fast-paced environment.
• Able to work collaboratively with other departments in a result drivenandteam-oriented environment.
• Expert proficiency in Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
• Experience with Adobe preferred.
• Experience  preferred.
• Strong typing skills; 70 wpm with a high degree of accuracy preferred.
• Familiarity with AI-assisted tools (e.g., generative AI, copilots) and a willingness to incorporate them into daily workflows.

Educational and Professional Licensing or Certification Requirements:

• High school degree required, Bachelor’s degree preferred

Health Insurance

Vision Insurance

401(k) Matching

Paid Time Off (PTO)

Paid Holidays

Life Insurance

Short-term Disability

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Power Point

About Co Ad

CoAd helps businesses navigate the complexities of workforce management through a combination of technology, expertise, and human support. Serving more than 17,000 clients…