Administrative Assistant - CSEIB

The Administrative Assistant provides administrative and operational support to the Director and professional staff and helps the Center for Student Engagement, Inclusion and Belonging maintain organized, accessible, and responsive services for students. The position serves as a welcoming first point of contact for students and campus partners and is responsible for administrative processes that allow the CSEIB to operate effectively.

This individual also works closely with student leaders, student organizations, Greek Lettered Organizations (GLOs), and student employees. The position supports established processes and helps ensure that information, forms, calendars, records, and routine administrative work are accurate, timely, and accessible.

Essential Functions The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

Provide administrative support to the Director of Student Involvement and CSEIB professional staff, including maintaining budget documentation, organizing meetings, supporting communications, and assisting with scheduling and planning.

Serve as a welcoming first point of contact for the CSEIB, including for students, student leaders, student organizations, GLOs, College employees, campus partners, and members of the public.

Respond to routine questions and appropriately direct questions or concerns to the appropriate CSEIB staff member or campus office, keeping the Director and relevant staff informed of issues that arise.

Maintain CSEIB records, shared files, forms, templates, procedures, calendars, and other administrative documentation to support accurate and efficient operations.

Assist with routine administrative processes, including requisitions, reimbursements, purchasing documentation, equipment checkout, room or space reservations, tabling logistics, and related office needs.

Support the CSEIB calendar and help ensure that meetings, events, deadlines, and student engagement opportunities are accurately represented and communicated.

Provide administrative support for student organization and GLO processes, including maintaining rosters, officer information, required forms, registration materials, and other organization records.

Assist with Presence, Jenzabar, and other software systems by entering or maintaining information, supporting forms and workflows, preparing reports, and helping ensure data accuracy and consistency.

Maintain student engagement data and assessment processes by maintaining interaction records, organizing event and program information, and assisting with recurring reports and summaries.

Assist with CSEIB programs, events, and initiatives, including event registration, logistics, materials, reservations, communications, attendance tracking, and post-event documentation.

Coordinate with campus partners such as Information Technology, Institutional Research, Admissions, Residential Life, Student Success, Campus Services, Accounting, and other offices as appropriate.

Perform other duties and responsibilities consistent with the position and assigned by the Director.

Qualifications:

Associate’s degree required; bachelor’s degree strongly preferred. Equivalent education and relevant experience may be considered.

Relevant administrative experience, preferably in higher education.

Proficiency with Microsoft Office; comfort learning institutional technology and administrative systems.

Excellent organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.

Excellent verbal and written communication skills.

Ability…