EHS Program Assistant

Job Location:

Jacksonville, NC 28546, About One Place

One Place, a 501(c)(3) nonprofit organization, believes that one child hurt is too many. We focus on ending child abuse, increasing capacity for child mental health, and ensuring educational readiness. We create hope for children and families by connecting our community to resources. We seek employees who bring initiative and see opportunities for transformation in our community. We support organizational health so we can contribute to community wellness.

The Early Head Start (EHS) Program Assistant supports daily operations, monitoring, shared governance, and continuous improvement for One Place EHS and its Early Head Start-Child Care Partnership (EHS-CCP) network. Under the direction of the EHS Director, the position coordinates program systems, data, documentation, communication, and follow-up to support high-quality services for infants, toddlers, and their families, including expectant families.

The Program Assistant works with EHS leadership, content-area specialists, Family Advocates, partner sites, Policy Council and Board representatives, One Place departments, families, and community partners. The position supports consistent implementation of established requirements while preserving the authority and responsibilities of program leaders, supervisors, departments, and child care partners.

• Program operations:
  Support daily operations across EHS and EHS-CCP sites; maintain calendars, tools, trackers, and workflows, coordinate information across content areas, and identify operational barriers, incomplete processes, and needed improvements.
• Outreach and recruitment:
  Lead EHS outreach and recruitment to support enrollment goals; develop referral and community relationships, coordinate recruitment activities and events, maintain outreach materials and records, and assess opportunities to increase awareness and referrals.
• Ongoing monitoring:
  Support the monitoring system with the EHS Director and content-area leaders; maintain monitoring schedules, corrective-action trackers, and evidence of follow-up and closure, while retaining responsibility with the appropriate leader, department, or partner.
• Data and improvement:
  Collect, organize, review, and reconcile data from Child Plus, Home Base, monitoring tools, partner records, and approved sources; identify trends, strengths, inconsistencies, and risks, and elevate findings for leadership review and action.
• Data systems and records:
  Support approved information systems, data accuracy, completeness, and timeliness; help staff understand documentation and data-entry expectations, coordinate record corrections, validate reporting information, and maintain secure records under confidentiality and retention requirements.
• Partnership coordination:
  Track EHS-CCP deliverables, documentation, monitoring, and follow-up; maintain oversight records, coordinate partner communication and collaborative activities, and elevate site trends while preserving grant-recipient and individual partner responsibilities.
• Policy Council and governance:
  Coordinate Policy Council schedules, agendas, materials, attendance, logistics, and follow-up; document required review, input, and approvals, support representative communication, orientation, training, capacity building, and annual governance processes, and prepare information for the Board as directed.
• Non-Federal Share:
  Lead operational coordination and tracking of Non-Federal Share; pursue allowable in-kind contributions, discounts, donated goods, services, and eligible resources. Maintain supporting records, monitor goals, report progress, and coordinate with program and fiscal staff for…