Deputy Registrar

Key Responsibilities
A. Academic Administration & Statutory Compliance
Manage correspondence with the Government, University Grants Commission (UGC), AIU, regulatory bodies, and other universities/institutions; respond to communications received from Government/semi-Government departments in consultation with the Registrar and maintain records of all correspondence.
Oversee admissions, re-admissions, student dues, the prospectus, and preparation of the academic calendar.
Maintain thorough knowledge of rules governing admissions, examinations, and courses of study, and ensure timely incorporation of amendments.
Draft agendas and minutes for meetings, including statutory body meetings, together with supporting documentation, and follow up on Action Taken Reports.
Process recognition/equivalence of qualifications (diplomas, degrees, certificates) and monitor subject mapping for migration/transfer-category admissions in liaison with the Equivalence Committee.
Provide general office supervision, including transfers and leave management for ministerial and technical staff.
Support preparation of the University's Annual Report and other non-academic publications, and compile documentation/data required for NAAC, NIRF, NBA, AISHE-UGC, AIU, and IQAC reporting.
Ensure implementation of decisions of the Board of Management and Academic Council as directed by the Registrar, and maintain records of all statutory bodies (Board of Management, Academic Council, UG/PG Academic Committee, Finance Committee, Board of Studies, Faculty Boards, etc.), including indexing and binding.
Manage the students' grievance redressal mechanism, including UGC/AIU/State Government grievance portals.
Support the legal counsel in preparation of legal responses.
Monitor disbursement of scholarships, including Government scholarships, for new and continuing students.
Oversee drafting and circulation of notices, office orders, and communications to students via ERP/email/Whats App, and maintain records of the same.
Maintain records of all MOUs and professional memberships, and ensure timely renewal.
Maintain and update the University's Act, First Rules, First Statutes, and Ordinances, along with related committee updates as per the Academic Ordinance.
Ensure timely compliance with UGC, AICTE, NAAC, NIRF, NBA, AIU, NCTE, and other applicable statutory/regulatory requirements, including approvals, recognitions, renewals, extensions, and accreditation for academic programmes and institutional activities.
Ensure timely submission of annual returns, statutory reports, mandatory disclosures, and compliance data to regulatory authorities, and maintain a Regulatory Compliance Calendar tracking approval validity, renewal dates, submission deadlines, and inspections.
Undertake any other responsibilities assigned by the Registrar from time to time.
B. Student Life-Cycle Management (SAP/ERP)
Supervise and monitor the complete student life cycle, from admission to graduation/withdrawal, covering application creation, admission letters, document verification, registration, onboarding, data verification, document scanning/uploading, enrolment number generation, withdrawal/dropout processing (including refunds and de-registration), and semester-wise re-registration.
Oversee issuance of Migration Certificates, Character Certificates, Transfer Certificates, No-Dues Certificates, Bonafide Letters, Rank Certificates, and similar documents.
Periodically analyze ERP reports.
C. Convocation Management
Monitor graduation status and finalize the list of passing-out students after verifying academic requirements; oversee de-registration, maintenance of master data, sharing of records with the Alumni Department, and processing of security deposit refunds.
Finalize the…