Accounting & Administration Assistant Manager - WFO - West

Office Administration & Accounting Manager / Assistant Manager / Supervisor

Location: West Jakarta, Indonesia
Industry: Japanese Food Manufacturing Company
Employment Type: Full-Time
Recruitment Partner: PERSOL Indonesia

Our client is a well-established Japanese food manufacturing company currently expanding its business operations in Indonesia. To support its growth, the company is seeking a capable and hands‑on professional to oversee accounting, office administration, general affairs, payroll, tax, and corporate administration functions while ensuring smooth and compliant business operations.

The Office Administration & Accounting Manager / Assistant Manager / Supervisor will be responsible for managing the company's accounting operations and overall office administration activities. This role requires a strong accounting background combined with the ability to oversee administrative, general affairs, payroll, taxation, and corporate support functions.

The successful candidate will act as a key liaison between local operations and management, including coordination with Japanese headquarters when required. This position supervises one subordinate who also supports manufacturing administration activities.

• Manage the full accounting cycle from transaction recording to financial reporting.
• Perform and review data entry, voucher processing, journal entries, account reconciliations, and trial balance preparation.
• Prepare accurate monthly, quarterly, and annual financial statements.
• Conduct financial analysis and provide recommendations to management.
• Monitor cash flow, operating expenses, and budget utilization.
• Ensure compliance with company policies and Indonesian accounting standards.
• Coordinate with external auditors and business consultants.

• Prepare and submit monthly and annual tax reports.
• Handle tax calculations and reporting, including PPh 21, PPh 23, PPh 25/29, and VAT (PPN).
• Ensure tax compliance and timely filing.
• Coordinate with tax consultants and government authorities during audits or inquiries.

• Process monthly payroll accurately and on schedule.
• Manage employee compensation calculations.
• Ensure compliance with Indonesian labor regulations and payroll requirements.
• Maintain payroll and employee compensation records.
• Oversee day‑to‑day office administration activities.
• Ensure smooth office operations and administrative support for all departments.
• Manage office supplies, facilities, company assets, and vendor services.
• Handle administrative documentation, filing systems, and record management.
• Maintain and renew company licenses, permits, and legal documentation.
• Coordinate office maintenance, utilities, security, and housekeeping services.
• Support business travel arrangements, company events, and administrative logistics.
• Manage relationships with external service providers and government agencies.

• Support administrative activities related to factory operations.
• Coordinate documentation and reporting required by manufacturing departments.
• Monitor administrative processes to ensure operational efficiency.
• Collaborate with production and warehouse teams on administrative matters.

• Support attendance management and employee records administration.
• Assist with employee onboarding and offboarding processes.
• Maintain personnel files and HR‑related documentation.
• Support employee welfare and company policy implementation.

• Prepare management reports and business performance updates.
• Coordinate effectively with local management and Japanese stakeholders.
• Support reporting requirements to Japanese headquarters.
• Assist in company expansion projects, process improvements, and factory establishment activities.

Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.

Minimum 5 years of experience in Accounting, Finance, Office Administration, or General Affairs functions.

• Experience working in a Japanese manufacturing company is highly preferred.
• Experience managing both…