Billing, Senior Associate

Company description

Publicis Re:

Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:

Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:

Sources and the Publicis Groupe agencies we support at

The key accountabilities are, but not limited to:

• Prepare and issue all billings, including estimated, reconciliation and final billings, in accordance with client requirements and agency instructions.
• Coordinate billing timelines, billing schedules and required supporting documents to ensure timely and accurate billing submission.
• Prepare and distribute billing packages, including backup documentation, based on client requirements and agency instructions.
• Provide accurate invoices and agreed supporting documents to clients to support prompt processing and payment.
• Prepare intercompany billing and recharge transactions where applicable.
• Ensure data verification, reconciliation, transaction processing, business control rules and process flow activities are completed accurately, correctly and in sequence, in line with defined business process instructions.
• Manage and prioritize billing workload to ensure deadlines and service level agreements are met.
• Prepare, update and maintain unbilled reports, including monthly billing volume and value reports, on a timely basis.
• Support agency teams, Tax team and GL Tax team by providing relevant billing information, documents and clarification required for audit and tax audit purposes.
• Maintain proper filing and documentation, both in hard copy and electronic format, where applicable.
• Support other ad-hoc duties as assigned.

Ensure a sound understanding of, demonstrate commitment to & comply with all statutory and Publicis Groupe Policies (Janus) relevant to your role & all activities undertaken in that role.

• Actively develop and maintain strong working relationships with all Re:
  
  Sources personnel both at a interpersonal level and across all business processes within the wider business environment.
• Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:
  
  Sources and across all customer and supplier organisations.
• Undertake all work in a safe manner and follow all company and workplace health and safety procedures.
• Identify new hazards and advise manager or workplace H&S representative/co-ordinator within 24 hours of identification.
• Report incidents and accidents to manager or workplace H&S representative/co-ordinator as soon as possible.

• Possess at least 6-8 years of business experience in accounting/financial analysis role.
• Experience in a shared service or business process outsourcing engagement will be an added advantage.

• Candidate must possess at least a Degree in Finance & Accounting, Commerce or equivalent.

• Strong communication skills.
• Strong attention to details.
• Problem solving and analytical skills.
• Proficient with MS Excel – especially analyzing data and preparation of reports.

• Ability to multi-task in a fast-paced environment and support month-end/year-end closing when required.
• Detail-oriented, organized and able to meet deadlines.
• Proactive, responsible and a good team player.