Position: Intern – Document Controller and Admin

Location:

Jakarta, Indonesia
Duration: 3 – 6 months

Reports to:

Admin Manager / Secretary Role Overview

We are looking for an enthusiastic and detail-oriented Intern – Document Controller and Admin to support our administration team in Jakarta. This internship offers a rare opportunity to participate in the historical digital transformation of our company, involving the scanning, organizing, and uploading of archival documents (ranging from 10 to 30 years old) into cloud-based systems like Google Drive or its equivalents.

You’ll work closely with the Admin Manager / Secretary to the Director, helping modernize our document management process while also gaining exposure to general administrative tasks that support our executive leadership. If you enjoy creating order from chaos, love organizing information, and want hands-on experience in corporate operations, this internship is for you.

• Sort, scan, and index physical documents dating back 10–30 years
• Upload files to cloud storage systems (Google Drive or similar) with proper naming conventions
• Assist in developing a logical folder structure for future ease of retrieval
• Perform quality checks to ensure accurate scans and metadata tagging
• Admin & Office Support
• Provide day-to-day assistance to the Admin Manager and Secretary to the Director
• Support internal filing, printing, mailing, and scheduling activities as needed
• Help prepare materials for meetings, reports, or presentations
• Run light errands or coordinate with vendors if necessary
• Process Improvement Support
• Offer suggestions to improve digital workflow or administrative procedures
• Assist in basic documentation of standard operating procedures (SOPs)

• How to manage legacy documents and digitize them into structured systems
• Use of cloud platforms and basic document control standards
• Administrative operations of a regional engineering company
• Communication and coordination skills in a corporate office setting
• Practical exposure to real workflows, audits, and process management

• Final-year or recent graduates in Business Administration, Information Technology, Engineering, or Pre-University students with a keen interest in office operations
• Strong attention to detail, methodical mindset, and responsible work ethic
• Basic Microsoft skills. Skilled with AUTOCAD a bonus.
• Reliable, resourceful, and a curious quick learner

• A portfolio-worthy digital transformation project with real implementation
• Direct mentorship and supervision by experienced admin and executive professionals
• Hands-on experience in operational functions of an international business
• A certificate of internship and potential recommendation for future opportunities
• A front-row seat into how legacy businesses evolve with digital tools